Dynamic Admin & Operations Coordinator

Nextrend Systems Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Nextrend Systems Sdn Bhd in Kuala Lumpur is seeking a Business Administration Executive to join our dynamic team on a full-time basis. This role oversees administrative functions, coordinates between departments, and ensures seamless client and sales support across the organisation.

Ideal candidates have a Diploma or Bachelor's in Business Administration (or related), 1–2 years in business administration or sales support, and strong English communication.

Qualifications

• Diploma or Bachelor's degree in Business Administration (or equivalent professional experience).
• 1–2 years of experience in business administration, client services or sales support roles.
• Proven experience managing administrative operations and coordinating across multiple departments.
• Excellent organisational skills with the ability to prioritise multiple tasks and meet tight deadlines.
• Strong written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite and experience with business management software.
• Demonstrated ability to work independently and as part of a team.
• Strong interpersonal skills and relationship-building with colleagues and clients.
• Problem-solving mindset with focus on continuous improvement and efficiency.
• Attention to detail and commitment to high standards of accuracy and professionalism.
• Experience in client-facing or sales-support environment is desirable.
• Knowledge of basic accounting or financial administration principles would be beneficial.

Responsibilities

• Provide efficient general administrative support for showroom and office operations.
• Maintain records and manage stationery, office supplies, and refreshments inventory.
• Coordinate communication with vendors, suppliers, and service providers.
• Coordinate and monitor import logistics documentation for customs and regulatory needs.
• Monitor mail, courier, and delivery services to ensure timely handling.
• Manage membership registrations and renewals including CIDB accounts.
• Submit payment requests to Finance for monthly utilities and vendor payments.
• Maintain and update company documents using a filing system.
• Prepare Director's claims and supporting documentation for reimbursement.
• Liaise with internal departments and external parties to resolve administrative matters.
• Assist management with ad hoc administrative duties and operational coordination.

Skills

Administrative support

Vendor coordination

Communication skills

MS Office

Education

Diploma/Bachelors in Business Administration

Tools

Microsoft Office

Job description

Nextrend Systems Sdn Bhd in Kuala Lumpur is seeking a Business Administration Executive to join our dynamic team on a full-time basis. This role oversees administrative functions, coordinates between departments, and ensures seamless client and sales support across the organisation.

Ideal candidates have a Diploma or Bachelor's in Business Administration (or related), 1–2 years in business administration or sales support, and strong English communication.