Drilling Invoicing Assistant

TotalEnergies; Kuala Lumpur; On-site; MYR 45,000 - 69,000; Full time

Job summary

TotalEnergies Kuala Lumpur recherche un(e) Assistant(e) Facturation Forage pour un contrat de 6 mois en remplacement maternité. Vous soutiendrez les opérations de forage en gérant les facturations, en assurant le suivi des engagements contractuels et en maintenant des enregistrements précis dans SAP.

Ce poste demande une forte organisation, une rigueur financière et la capacité de collaborer avec des partenaires internes et externes dans un environnement opérationnel rapide.

Qualifications

• Finance, accounting, SAP knowledge; basic knowledge of drilling.
• Strong attention to detail, professional communication, good organization and time management.
• Invoice preparation and billing procedures; payment tracking and reconciliation basics.
• Basic tax application in billing; use of billing/invoicing software/tools; broader billing processes in oil & gas operations.
• 1–3 years of related experience, especially invoice validation, reconciliation, and supplier coordination.

Responsibilities

• Manage administrative tasks related to drilling invoicing processes.
• Collaborate with the finance department to ensure accurate billing.
• Prepare and verify invoices for drilling operations.
• Maintain records and documentation for auditing purposes.
• Assist in resolving billing discrepancies and issues.
• Coordinate with internal and external stakeholders for invoice approvals.
• Support the finance team in monthly and quarterly financial reporting.
• Ensure compliance with regional financial regulations and standards.
• Process, code, route and organize company invoices for drilling operations and ensure payments.
• Register drilling equipment items in SAP (inventory software).
• Track and monitor the Approved Contract Value (ACV) amounts for each drilling contract.
• Participate in drilling equipment inventory stock count and close out outstanding items.
• Assist Drilling Engineers in ensuring the drilling equipment inventory is up to date.
• Assist Drilling Engineers in distributing reports and documents as required.

Skills

Finance knowledge

SAP knowledge

Drilling basics

Attention to detail

Communication

Organization

Problem solving

Stakeholder collaboration

Invoice preparation

Billing procedures

Payment tracking

Reconciliation

Tools

SAP

Job description

Contexte et environnement
We are seeking a detail-oriented and organized Drilling Invoicing Assistant to join our Drilling team on a 6-month maternity cover contract. In this role, you will support drilling operations by managing invoicing processes, tracking contract commitments, maintaining accurate records in SAP, and coordinating with internal and external stakeholders to ensure timely invoice processing and payment. This is an excellent opportunity for someone with strong administrative and financial coordination skills who is comfortable working in a fast-paced operational environment and is open to a fixed-term assignment.

Activités

Your Impact

The Drilling Invoicing Assistant position is responsible for :

• Manage administrative tasks related to drilling invoicing processes
• Collaborate with the finance department to ensure accurate billing
• Prepare and verify invoices for drilling operations
• Maintain records and documentation for auditing purposes
• Assist in resolving billing discrepancies and issues
• Coordinate with internal and external stakeholders for invoice approvals
• Support the finance team in monthly and quarterly financial reporting
• Ensure compliance with regional financial regulations and standards
• Responsible for processing, coding, routing and organizing company invoices for Drilling operations and ensure the invoices are paid.
• Ensure drilling equipment items are registered in SAP (inventory software).
• Track and monitor the Approved Contract Value (ACV) amounts for each of Drilling contracts.
• Participate in drilling equipment inventory stock count and close out outstanding items.
• Assist Drilling Engineers in ensuring the drilling equipment inventory is up to date.
• Assist Drilling Engineers in distributing reports, documents, etc as and when required.

Profil du candidat

What We Are Looking For

• Finance, accounting, SAP knowledge, basic knowledge of drilling.
• Strong attention to detail Clear and professional communication Good organization and time management Problem solving mindset Ability to collaborate with multiple stakeholders
• Invoice preparation and billing procedures Payment tracking and reconciliation basics
• Basic tax application in billing Use of billing/invoicing software/tools Understanding of broader billing processes in oil & gas operation
• 1–3 years of related experience, especially invoice validation, reconciliation, and supplier coordination
• This is a fixed-term, 6-month maternity cover position. Applicants must be open to and willing to commit to the duration of the assignment

Informations supplémentaires

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.