Drilling Invoicing Assistant

TOTAL Deutschland GmbH; Kuala Lumpur; On-site; MYR 54,000 - 96,000; Full time

Job summary

TOTAL Deutschland GmbH in Kuala Lumpur is seeking a detail-oriented Drilling Invoicing Assistant for a 6-month maternity cover. You will manage invoicing processes for drilling operations, maintain records in SAP, and coordinate with internal and external stakeholders to ensure timely billing and payments.

The role requires strong administrative and financial coordination skills in a fast-paced environment.

Qualifications

• Finance, accounting, SAP knowledge, basic knowledge of drilling.
• Strong attention to detail and professional communication.
• Good organization and time management in a fast-paced environment.

Responsibilities

• Manage administrative tasks related to drilling invoicing processes
• Collaborate with the finance department to ensure accurate billing
• Prepare and verify invoices for drilling operations
• Maintain records and documentation for auditing purposes
• Assist in resolving billing discrepancies and issues
• Coordinate with internal and external stakeholders for invoice approvals
• Support the finance team in monthly and quarterly financial reporting
• Ensure compliance with regional financial regulations and standards
• Process, code, route and organize company invoices for Drilling operations and ensure payments
• Register drilling equipment items in SAP (inventory software)
• Track and monitor the Approved Contract Value (ACV) for Drilling contracts
• Participate in drilling equipment inventory stock count and close out outstanding items
• Assist Drilling Engineers in keeping inventory up to date
• Assist Drilling Engineers in distributing reports and documents as required

Skills

Finance knowledge

Attention to detail

Communication

Organization

Problem solving

Tools

SAP

Job description

We are seeking a detail-oriented and organized Drilling Invoicing Assistant to join our Drilling team on a 6-month maternity cover contract. In this role, you will support drilling operations by managing invoicing processes, tracking contract commitments, maintaining accurate records in SAP, and coordinating with internal and external stakeholders to ensure timely invoice processing and payment. This is an excellent opportunity for someone with strong administrative and financial coordination skills who is comfortable working in a fast-paced operational environment and is open to a fixed-term assignment.

Your Impact

The Drilling Invoicing Assistant position is responsible for :

• Manage administrative tasks related to drilling invoicing processes
• Collaborate with the finance department to ensure accurate billing
• Prepare and verify invoices for drilling operations
• Maintain records and documentation for auditing purposes
• Assist in resolving billing discrepancies and issues
• Coordinate with internal and external stakeholders for invoice approvals
• Support the finance team in monthly and quarterly financial reporting
• Ensure compliance with regional financial regulations and standards
• Responsible for processing, coding, routing and organizing company invoices for Drilling operations and ensure the invoices are paid.
• Ensure drilling equipment items are registered in SAP (inventory software).
• Track and monitor the Approved Contract Value (ACV) amounts for each of Drilling contracts.
• Participate in drilling equipment inventory stock count and close out outstanding items.
• Assist Drilling Engineers in ensuring the drilling equipment inventory is up to date.
• Assist Drilling Engineers in distributing reports, documents, etc as and when required.

What We Are Looking For

• Finance, accounting, SAP knowledge, basic knowledge of drilling.
• Strong attention to detail Clear and professional communication Good organization and time management Problem solving mindset Ability to collaborate with multiple stakeholders
• Invoice preparation and billing procedures Payment tracking and reconciliation basics
• Basic tax application in billing Use of billing/invoicing software/tools Understanding of broader billing processes in oil & gas operation
• 1–3 years of related experience, especially invoice validation, reconciliation, and supplier coordination
• This is a fixed-term, 6-month maternity cover position. Applicants must be open to and willing to commit to the duration of the assignment

Why TotalEnergies?

Join a global energy leader committed to innovation, collaboration and sustainable value creation. In this role, you will contribute to high-impact investment decisions while working in a dynamic, multi-disciplinary environment.