Administrative & Records Coordinator

Times24 Malaysia; George Town; On-site; MYR 28,000 - 39,000; Full time

Job summary

Times24 Malaysia is seeking a motivated administrative assistant to join our Penang team. You will handle filing, data entry, document preparation and record maintenance, ensuring accuracy and timeliness.

The role requires strong Microsoft Office skills, good English and Bahasa Malaysia, and the ability to coordinate with colleagues and external vendors. You will work with minimal supervision and contribute to daily operations.

Qualifications

• 1–2 years of relevant administrative experience.
• Diploma or equivalent in Business Administration/Management.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Interpersonal and coordination abilities.
• Well-organised with good multitasking and prioritisation.
• Independent with minimal supervision.
• Proactive and eager to learn.
• Good command of English and Bahasa Malaysia; other languages a plus.

Responsibilities

• Perform general administrative duties including filing, data entry, document preparation and record maintenance.
• Prepare and organise letters, forms, reports and other administrative documents.
• Assist with license applications, renewals and related administrative matters.
• Maintain proper filing and documentation systems, both physical and electronic.
• Arrange and monitor office stock, stationery and other administrative supplies.
• Attend to general walk-in enquiries and direct them to the appropriate department/person.
• Coordinate with internal stakeholders to ensure administrative matters are followed up and completed in a timely manner.
• Liaise with external service providers (courier, cleaning, vendors) as required.
• Assist in coordinating administrative arrangements and appointments.
• Perform other administrative duties as assigned by Management.

Skills

MS Office

Word

Excel

PowerPoint

Communication

Coordination

Multitasking

Education

Diploma in Business Administration/Management

Job description

Times24 Malaysia is seeking a motivated administrative assistant to join our Penang team. You will handle filing, data entry, document preparation and record maintenance, ensuring accuracy and timeliness.

The role requires strong Microsoft Office skills, good English and Bahasa Malaysia, and the ability to coordinate with colleagues and external vendors. You will work with minimal supervision and contribute to daily operations.