Document Controller (Sebuyau, Sarawak)

UEM Edgenta Berhad; Sarawak; On-site; MYR 33,000 - 45,000; Full time

Job summary

UEM Edgenta Berhad is seeking a meticulous Document Controller to be based at the project site. You will establish and maintain a proper filing system for all correspondence and documents, manage EDMS, and handle incoming and outgoing documents in line with the PQP procedures.

The role requires coordinating with Consultants, Contractors, JKRS and Stakeholders to track deliverables, provide sequential numbers, and support the project team with administrative tasks.

Qualifications

• Minimum 3 years of relevant working experience.
• Minimum Diploma in Public Administration or a related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience in project document control and Electronic Document Management System (EDMS) will be an added advantage.
• Able to work independently with minimal supervision and guidance.
• Willing to be based at project site office.

Responsibilities

• Establish and implement a proper, orderly, and comprehensive filing system for all correspondence and documents.
• Receive all incoming and outgoing documents related to the project, provide sequential tracking numbers, register into EDMS, and store documents per PQP procedures.
• Communicate with Consultants, Contractors, JKRS and Stakeholders in tracking the deliverables and arrange discussions as necessary.
• Maintain and update details of documents in the Share Folder.
• Coordinate all correspondences requiring urgent attention, especially in the absence of the immediate superior.
• Follow up with Project Team for any unsubmitted hardcopy of outgoing documents.
• Carry out general administrative duties.
• Assist Document Controller at site level to manage EDMS – reporting on issues to HQ.
• Assist project team on any administrative matter.

Education

Diploma in Public Administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

EDMS

Job description

Responsibilities

• Establish and implement a proper, orderly, and comprehensive filing system for all correspondence and documents. That includes numbering, sorting, filing, storing, and retrieving the documents.
• To receive all incoming and outgoing documents related to the project, provide sequential tracking numbers, registering into EDMS system, handling, and storage of all incoming and outgoing documents in accordance with the Project Quality Plan (PQP) procedures.
• Communicate with Consultants, Contractors, JKRS and Stakeholders in tracking the deliverables and arrange discussion as necessary
• Maintain and update details of document in the “Share Folder”
• Coordinate all correspondences which require urgent attention especially in the absence of the immediate superior.
• To follow up with Project Team for any unsubmitted hardcopy of outgoing documents.
• Carry out general administrative duties.
• To assist Document Controller at site level to manage EDMS – reporting on issues to HQ.
• To assist project team on any administrative matter.

JOB DESCRIPTION

• Establish and implement a proper, orderly, and comprehensive filing system for all correspondence and documents. That includes numbering, sorting, filing, storing, and retrieving the documents.
• To receive all incoming and outgoing documents related to the project, provide sequential tracking numbers, registering into EDMS system, handling, and storage of all incoming and outgoing documents in accordance with the Project Quality Plan (PQP) procedures.
• Communicate with Consultants, Contractors, JKRS and Stakeholders in tracking the deliverables and arrange discussion as necessary
• Maintain and update details of document in the “Share Folder”
• Coordinate all correspondences which require urgent attention especially in the absence of the immediate superior.
• To follow up with Project Team for any unsubmitted hardcopy of outgoing documents.
• Carry out general administrative duties.
• To assist Document Controller at site level to manage EDMS – reporting on issues to HQ.
• To assist project team on any administrative matter.

Requirements

• Minimum 3 years of relevant working experience.
• Minimum Diploma in Public Administration or a related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience in project document control and Electronic Document Management System (EDMS) will be an added advantage.
• Able to work independently with minimal supervision and guidance.
• Willing to be based at project site office.