DOCUMENT CONTROLLER

SINOHYDRO CORPORATION (M) SDN BHD - KOTA KINABALU; West Coast Division; On-site; MYR 45,000 - 73,000; Full time

Benefits offered by this job

Competitive pay

Career development

Collaborative culture

Job summary

SINOHYDRO CORPORATION (M) SDN BHD in Kota Kinabalu seeks a meticulous Document Controller to manage project and administrative documentation, ensuring accuracy, accessibility and compliance with procedures. This full-time role supports records management across departments.

You will maintain version histories, control drawing registers, and coordinate with project managers and engineers to ensure timely distribution.

Qualifications

• Proven experience in document control, records management, or a similar administrative role within a construction, engineering, or project-based environment.
• Strong organisational and filing skills with meticulous attention to detail.
• Proficiency in document management systems and database software; ability to learn new systems quickly.
• Excellent knowledge of document control procedures, version control, and regulatory compliance requirements.
• Proficiency in Microsoft Office Suite, particularly Excel and Word, for document management and reporting.
• Strong communication and interpersonal skills; ability to work with colleagues at all levels.
• Ability to manage multiple tasks simultaneously while maintaining accuracy and meeting deadlines.
• Understanding of technical documentation, drawings, and specifications is advantageous.
• Familiarity with ISO standards and quality management systems is preferred.
• Demonstrated commitment to confidentiality and data security.

Responsibilities

• Receiving, logging, indexing, and filing all incoming documentation according to document control procedures.
• Maintaining accurate records, including version control and revision history.
• Distributing documents to relevant personnel while maintaining distribution records.
• Monitoring document retention schedules and regulatory compliance.
• Organising physical and digital storage for easy retrieval.
• Conducting regular audits of document storage areas and archiving or disposing when needed.
• Creating and updating documentation procedures, templates, and guidelines.
• Supporting preparation and management of drawing registers, specifications, and technical docs.
• Ensuring all documentation complies with policies and standards.
• Liaising with project managers, engineers, and admin staff to gather documentation.
• Preparing status reports on document control activities and non-compliance issues.

Job description

About the role

We are seeking a skilled and detail-oriented Document Controller to join SINOHYDRO CORPORATION (M) SDN BHD in Kota Kinabalu. This is a full‑time position based in Kota Kinabalu, Sabah. As Document Controller, you will play a crucial role in managing, organising, and controlling all project and administrative documentation to ensure accuracy, accessibility, and compliance with established procedures. This position is essential to maintaining the integrity of our records management systems and supporting the smooth operation of our business across all departments.

Key responsibilities

• Receiving, logging, indexing, and filing all incoming documentation in accordance with the document control procedures and filing systems
• Maintaining accurate and up‑to‑date records of all documents, including version control and revision history
• Distributing documents to relevant personnel and departments whilst maintaining comprehensive distribution records
• Implementing and monitoring document retention schedules and ensuring compliance with regulatory requirements
• Organising and maintaining document storage systems, both physical and digital, to ensure easy retrieval and accessibility
• Conducting regular audits of document storage areas to identify outdated or misplaced files and ensuring proper disposal or archiving
• Creating and updating documentation procedures, templates, and guidelines to streamline document control processes
• Supporting the preparation and management of drawing registers, specifications, and other technical documentation
• Ensuring all documentation complies with company policies, industry standards, and applicable regulations
• Liaising with project managers, engineers, and administrative staff to gather and manage required documentation
• Preparing status reports on document control activities and highlighting any issues or non‑compliance matters

What we’re looking for

• Proven experience in document control, records management, or a similar administrative role within a construction, engineering, or project-based environment
• Strong organisational and filing skills with meticulous attention to detail
• Proficiency in document management systems and database software, with the ability to learn new systems quickly
• Excellent knowledge of document control procedures, version control, and regulatory compliance requirements
• Proficiency in Microsoft Office Suite, particularly Excel and Word, for document management and reporting
• Strong communication and interpersonal skills, with the ability to work effectively with colleagues at all levels
• Ability to manage multiple tasks simultaneously whilst maintaining accuracy and meeting deadlines
• Understanding of technical documentation, drawings, and specifications is advantageous
• Familiarity with ISO standards and quality management systems is preferred
• Demonstrated commitment to maintaining confidentiality and data security

What we offer

At SINOHYDRO CORPORATION (M) SDN BHD, we are committed to providing our employees with a supportive and professional work environment. We offer competitive remuneration packages, opportunities for professional development and training, and a collaborative workplace culture. We believe in recognising the contributions of our team members and providing clear pathways for career progression. Our company values the work‑life balance of our employees and promotes a healthy, inclusive, and safe working environment for all staff members.

About us

SINOHYDRO CORPORATION (M) SDN BHD is a leading organisation operating in the construction and engineering sector. With a strong track record of delivering high‑quality projects, we are committed to excellence, innovation, and sustainable development. Our company culture emphasises teamwork, integrity, and professionalism. We are dedicated to creating a workplace where talented individuals can thrive and contribute to meaningful projects that make a difference in the region. Joining our team means becoming part of a dynamic, forward‑thinking organisation with a global presence and local expertise.

Founded in the early 1950s, SINOHYDRO is originally well known as China’s first brand in hydropower construction, responsible for 65% of the large‑ and medium‑scale hydropower stations in the country. However, after 60 years of expansion and development, SINOHYDRO has become a global enterprise, running diversified businesses from water conservancy and hydropower construction to project financing, design, implementation and operation in almost all kinds of infrastructures such as power, transportation, civil work, mining and real estate.

SINOHYDRO is today a key brand of POWERCHINA — ranked No 253 among the Fortune Global 500. ENR ranks POWERCHINA No 11 in the Top International Contractors (2015)

SINOHYDRO Corporation limited the international flagship of POWERCHINA has, 5 regional offices abroad in Asia/Pacific, Africa, America, Eurasia and West Asia/North Africa to supervise the market development of 116 overseas offices in over 87 countries.

The dynamic system ensures that SINOHYDRO can provide clients with best‑quality one‑stop service from project consultancy, financing, survey, design and engineering to construction, fabrication, installation and operation.

The recent decade has witnessed SINOHYDRO' s rapid growth in business revenue, asset volume and asset structure diversification. Currently, SINOHYDRO has 524 international projects in more than 74 countries, with total contract value of nearly USD 42.50 billion.

What can I earn as a Document Controller