Document Controller - PMC (Project Planning - Data Centre Projects - JB)

GTS Consulting; Johor Bahru; On-site; MYR 95,000 - 128,000; Full time

Job summary

GTS Consulting in Johor Bahru is seeking a Document Controller for a data center project. You will manage EDMS like Procore, ACC, or BIM 360, log all project documents, ensure latest revision control, and apply strict naming and metadata standards to enable fast retrieval.

You will coordinate with clients, consultants, general contractors, and internal teams, perform compliance checks to ISO and local regulations, control access and audit trails, and compile As-Built and O&M materials for

Qualifications

• Proficiency in project software, contract management, and understanding of mechanical/electrical (MEP) workflows.
• Degree in engineering or construction management.
• Background in mission-critical or large-scale technical construction.

Responsibilities

• System Administration & Setup: Implement and manage Electronic Document Management Systems (EDMS) such as Procore, ACC (Autodesk Construction Cloud), or BIM 360.
• Document Registration & Tracking: Log all incoming and outgoing project documents (drawings, RFIs, submittals, method statements, and correspondence) into a central register.
• Version Control: Ensure project teams, electrical/mechanical engineers, and contractors work exclusively from the latest approved revision, archiving superseded or obsolete files.
• Standardization & Naming: Apply strict project naming conventions, metadata tags, and filing structures to guarantee fast and accurate retrieval.
• Stakeholder Coordination: Liaise with clients, consultants, general contractors, and internal engineering teams to collect approvals, signatures, and tracking updates.
• Compliance & Auditing: Ensure all documentation aligns with ISO standards, local statutory regulations, and client-specific data center specifications.
• Access Control & Security: Restrict sensitive design schematics and proprietary infrastructure details using user permissions, audit trails, and password protection.
• Project Closeout & Handover: Compile comprehensive As-Built documentation, Operation and Maintenance (O&M) manuals, testing reports, and closeout packages for facility operations

Skills

EDMS

Procore

ACC

BIM 360

Document control

Version control

Naming conventions

MEP workflow

Stakeholder coordination

O&M handover

Education

Engineering degree

Construction management degree

Tools

Procore

ACC (Autodesk Construction Cloud)

BIM 360

Job description

Location: Johor Bahru

Salary: MYR 10,000

Document Controller in a data center project manages, organizes, and tracks all technical drawings, engineering submissions, contracts, and quality records from design and construction through testing, commissioning, and final handover.

What You'll Actually Be Doing

• System Administration & Setup: Implement and manage Electronic Document Management Systems (EDMS) such as Procore, ACC (Autodesk Construction Cloud), or BIM 360.
• Document Registration & Tracking: Log all incoming and outgoing project documents (drawings, RFIs, submittals, method statements, and correspondence) into a central register.
• Version Control: Ensure project teams, electrical/mechanical engineers, and contractors work exclusively from the latest approved revision, archiving superseded or obsolete files.
• Standardization & Naming: Apply strict project naming conventions, metadata tags, and filing structures to guarantee fast and accurate retrieval.
• Stakeholder Coordination: Liaise with clients, consultants, general contractors, and internal engineering teams to collect approvals, signatures, and tracking updates.
• Compliance & Auditing: Ensure all documentation aligns with ISO standards, local statutory regulations, and client-specific data center specifications.
• Access Control & Security: Restrict sensitive design schematics and proprietary infrastructure details using user permissions, audit trails, and password protection.
• Project Closeout & Handover: Compile comprehensive As-Built documentation, Operation and Maintenance (O&M) manuals, testing reports, and closeout packages for facility operations

What You'll Bring

• Proficiency in project software, contract management, and understanding of mechanical/electrical (MEP) workflows.
• Degree in engineering or construction management.
• Background in mission-critical or large-scale technical construction.

Bonus Points If You've Worked On

• Hyperscale data centres
• Mission-critical facilities

Why This Role

You'll be working on the kind of project that ends up in industry case studies, high-stakes, high-visibility, and genuinely interesting from a technical standpoint. You'll be trusted with real ownership, surrounded by people who know the sector inside out, and backed by a team that takes safety and quality as seriously as you do.