Document Controller - OpenText

MY05 Air Products Shared Servi; Kuala Lumpur; On-site; MYR 52,000 - 86,000; Full time

Job summary

Air Products Malaysia is seeking a Documentation Administrator to support OpenText EDMS and plant/project documentation. You will maintain the OpenText repository, ensure accurate metadata, and align with global procedures.

Requires a Bachelor’s in Business Management, 1–2 years in a shared services environment, and fluency in Mandarin. You will work with flexible hours and Malaysia public holiday leave considerations, based in Kuala Lumpur.

Qualifications

• Bachelor’s degree in Business Management and/or relevant degree.
• 1–2 years relevant experience, preferably within a shared services organization.
• Fluent in both spoken and written Mandarin.
• Ability to work flexible hours when required.

Responsibilities

• Administer and Maintain documents in the OpenText repository.
• Perform repeatable tasks like Document Uploading, Document Revision control, Document Publishing in OpenText.
• Execute Document Handover process supporting the Regional Operations teams.
• Support all activities for document handover process from projects to Operations.
• Perform transactional activities like export of documents, analyze attributes/metadata clean-up, extract reports in excel.
• Assign/Grant permissions to users in OpenText, manage security levels, and act as a Super User for the OpenText application for the assigned region.
• Ensure full alignment of the overall document management process with the Global procedures and job-aids.
• Identify opportunities for process improvements in the Document Management System and work with Global Administrator(s) and Regional Power Users to implement the same.
• Comply to the Service Level Agreement (SLA) established within the team & KPI set during beginning of every fiscal year.

Skills

OpenText EDMS

Document control

Microsoft Office 365

SAP

Education

Bachelor's degree in Business Management

Tools

OpenText

SAP

Office 365

Job description

At Air Products, we reimagine what’s possible. By tapping into the motivation of our people and our collective experience, we create the ideas and innovations that drive us forward. When we come together – where every voice is heard and everyone knows they belong and matter – we create solutions that launch people into space, support lifesaving care in hospitals, and enable the construction of groundbreaking, world scale production facilities.

Purpose

Responsible for the OpenText application’s support to store plant documentation and Engineering Project Documentation particularly in Electronic Document Management System (EDMS). Nature and Scope Reporting directly to the Manager CMD Asia and Global Documentation. Your key responsibility is to ensure timely support provided to OpenText EDMS stakeholders globally including Engineering team, Operations team, OpenText EDMS power users and etc.

PRINCIPAL ACCOUNTABILITIES

Administer and Maintain documents in the OpenText repository.

Perform repeatable tasks like Document Uploading, Document Revision control, Document Publishing in OpenText.

Execute Document Handover process supporting the Regional Operations teams.

Support all activities for document handover process from projects to Operations.

Perform transactional activities like export of documents, analyze attributes/metadata clean-up, extract reports in excel (pivot/graphs etc.)

Assign/Grant permissions to users in OpenText, manage security levels, and act as a Super User for the OpenText application for the assigned region.

Ensure full alignment of the overall document management process with the Global procedures and job-aids.

Identify opportunities for process improvements in the Document Management System and work with Global Administrator(s) and Regional Power Users to implement the same.

Comply to the Service Level Agreement (SLA) established within the team & KPI set during beginning of every fiscal year.

Any ad-hoc duties that assigned by her/his superior as deemed necessary.

JOB REQUIREMENTS

Bachelor’s degree in Business Management and/or relevant degree.

1-2 years relevant experience, preferably within a shared services organization.

Fluent in both spoken and written Mandarin.

Ability to work flexible hours when required.

Replacement leave will be provided for Malaysia public holidays.

Team backup support may be arranged during important festive holiday.

Attentive to detail, prioritization and having self-initiative and be able to work independently as well as a part of a team.

Possess good communication skill and time management skill.

Knowledge of document control management preferred.

Good working knowledge of Microsoft Office 365 Applications; Experience of enterprise applications such as SAP and/or OpenText documentation systems is an additional advantage.

Founded in 1940, Air Products is a world-leading industrial gases company and has a proud history of innovation, operational excellence, with an unwavering commitment to safety and environmental stewardship.

Working together, we are taking our passion and diverse backgrounds forward to reimagine what’s possible and generate a cleaner future for our customers, our communities, and the world.

Employee and Applicant Rights

Behind every success and innovation that has made a difference in the world, you will find a team of passionate people who helped make it possible. At Air Products, our talented people help each other and our customers thrive. To our colleagues, we are valued and respected teammates. To our customers, we are partners in creating value. To our communities, we are caring, involved neighbors and committed stewards of the environment.

Our people are at the heart of everything we do. We are committed to creating a workplace where safety comes first, diverse perspectives are valued, innovation thrives, and employees have opportunities to learn, grow, and make a meaningful impact.