Document Controller & Compliance Officer

MEP Enviro Technology Sdn Bhd; Seberang Perai; On-site; MYR 42,000 - 62,000; Full time

Job summary

MEP Enviro Technology Sdn Bhd, based in Penang, Malaysia, seeks a Document Controller & Compliance Officer to oversee regulatory compliance, audit readiness, and strict document control. You will manage ISO, DOE/DOSH, TAPA, and RBA related documentation, ensuring version controls and timely updates.

The role requires a Diploma with 2–4 years in compliance or QA/QC documentation, strong organizational skills, and fluency in English and Bahasa Malaysia; Chinese is a plus.

Qualifications

• At least a Diploma in Business Administration, Compliance, Quality Management, EHS, or equivalent.
• 2-4 years of experience in compliance, QA/QC documentation, or document control.
• Familiarity with ISO 9001/14001/45001 systems and DOE/DOSH regulatory processes.
• Strong organizational, tracking, and record-management skills.
• Proficient in English and Bahasa Malaysia; Chinese is an advantage.

Responsibilities

• Maintain compliance KPIs (audit scores, inspection performance, license/certification renewals).
• Update and maintain the compliance dashboard for management review.
• Record, track, and follow up on all audit and inspection findings.
• Support communication of regulatory updates and compliance notices.
• Maintain version control for compliance documentation, manuals, and SOPs.
• Archive certifications, licenses, DOE/DOSH reports, and inspection records.
• Ensure timely updates for ISO, DOE/DOSH, TAPA, RBA, and customer audit readiness.
• Control issuance, withdrawal, and distribution of controlled documents.
• Ensure all departments use the latest approved documents.
• Support ISO documentation formatting, compilation, and submission.
• Assist during internal/external audits and prepare document evidence.

Skills

Organizational skills

Tracking

Record management

ISO/DOSH familiarity

English & BM proficiency

Chinese language aplus

Education

Diploma in Business Administration / Compliance / Quality Management / EHS

Job description

Document Controller & Compliance Officer

The Compliance Officer/Document Controller is responsible for managing legal compliance activities, certification readiness, audit coordination, and full documentation control. This role ensures strict version control, documentation accuracy, certification tracking, and timely updates to support ISO, DOE/DOSH, TAPA, RBA, and internal audit requirements.

Responsible

Maintain compliance KPIs (audit scores, inspection performance, license/certification renewals).

Update and maintain the compliance dashboard for management review.

Record, track, and follow up on all audit and inspection findings.

Support communication of regulatory updates and compliance notices.

Maintain version control for compliance documentation, manuals, and SOPs.

Archive certifications, licenses, DOE/DOSH reports, and inspection records

Ensure timely updates for ISO, DOE/DOSH, TAPA, RBA, and customer audit readiness.

Control issuance, withdrawal, and distribution of controlled documents.

Ensure all departments use the latest approved documents.

Support ISO documentation formatting, compilation, and submission.

Assist during internal/external audits and prepare document evidence.

Authority

Control issuance and review of compliance documents

Request document updates from process owners for audit readiness.

Escalate critical compliance risks or document issues to the Manager.

Verify and approve document distribution lists and version status.

Job Requirements

At least a Diploma in Business Administration, Compliance, Quality Management, EHS, or equivalent.

2-4 years of experience in compliance, QA/QC documentation, or document control.

Familiarity with ISO 9001/14001/45001 systems and DOE/DOSH regulatory processes.

Strong organizational, tracking, and record-management skills.

Proficient in English and Bahasa Malaysia; Chinese is an advantage

High integrity and ability to manage confidential records.

Strong attention to detail and accuracy in documentation

Established in 2005, MEP Enviro Technology Sdn Bhd, commonly known as MEP, is one of Southeast Asia’s leading total waste management solutions providers. We are primarily involved in the full recovery of scheduled waste comprising electronic waste, plastic, ferrous and non-ferrous metal, and waste management-related services.

Headquartered in Penang, Malaysia, our global footprint is evident in Asia and North America, including Singapore, Thailand, Hong Kong, Vietnam and the United States. With over 15 years of extensive experience in waste recovery and management, we are capable of delivering sustainable and cost-effective waste management solutions that meet our client's evolving needs and comply with Environmental, Health and Safety requirements

MEPSB capabilities are backed and globally recognized with various certifications, including the ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, OHSAS 18001, Responsible Recycling Practices (R2) Certification, Transported Asset Protection Association (TAPA) Certification and MyHIJAU Marked.

Our business is expanding, we are looking for a potential candidate to join us

Established in 2005, MEP Enviro Technology Sdn Bhd, commonly known as MEP, is one of Southeast Asia’s leading total waste management solutions providers. We are primarily involved in the full recovery of scheduled waste comprising electronic waste, plastic, ferrous and non-ferrous metal, and waste management-related services.

Headquartered in Penang, Malaysia, our global footprint is evident in Asia and North America, including Singapore, Thailand, Hong Kong, Vietnam and the United States. With over 15 years of extensive experience in waste recovery and management, we are capable of delivering sustainable and cost-effective waste management solutions that meet our client's evolving needs and comply with Environmental, Health and Safety requirements

MEPSB capabilities are backed and globally recognized with various certifications, including the ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, OHSAS 18001, Responsible Recycling Practices (R2) Certification, Transported Asset Protection Association (TAPA) Certification and MyHIJAU Marked.

Our business is expanding, we are looking for a potential candidate to join us

Established in 2005, MEP Enviro Technology Sdn Bhd, commonly known as MEP, is one of Southeast Asia’s leading total waste management solutions providers. We are primarily involved in the full recovery of scheduled waste comprising electronic waste, plastic, ferrous and non-ferrous metal, and waste management-related services.

Headquartered in Penang, Malaysia, our global footprint is evident in Asia and North America, including Singapore, Thailand, Hong Kong, Vietnam and the United States. With over 15 years of extensive experience in waste recovery and management, we are capable of delivering sustainable and cost-effective waste management solutions that meet our client's evolving needs and comply with Environmental, Health and Safety requirements

MEPSB capabilities are backed and globally recognized with various certifications, including the ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, OHSAS 18001, Responsible Recycling Practices (R2) Certification, Transported Asset Protection Association (TAPA) Certification and MyHIJAU Marked.

Our business is expanding, we are looking for a potential candidate to join us