Document Controller Supervisor | Banting

Hirehub Management Sdn. Bhd.; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Hirehub Management Sdn. Bhd. seeks a Document Controller Supervisor for Banting, Selangor, to manage project documentation such as drawings, RFIs, minutes, and correspondence.

The role requires strong version control, filing, and bilingual coordination across project teams. Diploma or degree in engineering or related field with at least 3 years in document control within construction, infrastructure, or data center projects is required.

Qualifications

• Diploma or Bachelor's Degree in Engineering, Construction Management, Business Administration, or a related field.
• Minimum 3 years of experience in document control within construction, engineering, infrastructure, or data center projects.
• Proficient in Microsoft Office and document management software.

Responsibilities

• Manage and maintain all project documentation, including engineering drawings, RFIs, technical queries, material submissions, meeting minutes, and correspondence.
• Ensure proper document registration, distribution, filing, version control, and traceability in accordance with project requirements.
• Coordinate document submissions and monitor review/approval status with consultants, PMC, and clients.
• Distribute approved and commented documents to relevant project stakeholders and maintain accurate records.

Skills

Document control

MS Office

English & Mandarin

Education

Engineering/related field diploma or degree

Tools

Document management software

Job description

Document Controller Supervisor | Banting

About the job Document Controller Supervisor | Banting

Company Background:
A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Key Responsibilities:

• Manage and maintain all project documentation, including engineering drawings, RFIs, technical queries, material submissions, meeting minutes, and correspondence.
• Ensure proper document registration, distribution, filing, version control, and traceability in accordance with project requirements.
• Maintain document control systems, databases, logs, and approval tracking records.
• Coordinate document submissions and monitor review/approval status with consultants, PMC, and clients.
• Distribute approved and commented documents to relevant project stakeholders and maintain accurate records.
• Support communication between project teams, consultants, and external parties by facilitating document coordination and language translation when required.
• Prepare and maintain bilingual/trilingual document lists, meeting minutes, and approval records.
• Assist in organizing project documentation for meetings, audits, and handover processes.

Job Requirements:

• Diploma or Bachelor's Degree in Engineering, Construction Management, Business Administration, or a related field.
• Minimum 3 years of experience in document control within construction, engineering, infrastructure, or data center projects.
• Familiar with engineering documentation, drawings, material submittals, RFIs, and document management systems.
• Strong organizational skills with attention to detail and document accuracy.
• Proficient in Microsoft Office and document management software.
• Able to communicate effectively in English and Mandarin; Malay is an added advantage.
• Experience working with PMC, consultants, or multinational project teams is preferred.

Location: Banting, Selangor

Working Hours:Mon - Fri (9:00AM - 6:00PM), Sat (9:00AM - 1:00PM)