Document Controller

NCL ENERGY SDN BHD; Serendah; On-site; MYR 40,000 - 60,000; Full time

Benefits offered by this job

Allowances

Medical coverage

Job summary

NCL ENERGY SDN BHD is seeking a proactive Document Controller/Project Coordinator to manage project documents, maintain version control, and ensure compliance with ISO standards. You will support audits, coordinate with clients and subcontractors, and monitor schedules for data center and M&E projects.

Based at project sites in Serendah or Lukut, Port Dickson, you will coordinate materials, manpower, and site support with internal teams while maintaining safety and quality requirements.

Qualifications

• Diploma or degree in Engineering, Construction Management, Business Administration or related field.
• Minimum 2–3 years of working experience in document control and/or project coordination.
• Experience in Data Center, M&E or construction projects is preferred.
• Proficiency in MS Office and document management software.

Responsibilities

• Maintain, register and control project documents with proper filing and electronic systems.
• Track incoming and outgoing documents, ensuring version control and distribution.
• Ensure documentation complies with company, client and ISO standards.
• Support audit and inspection requirements with accurate record-keeping.
• Assist the Project Manager in planning, coordinating and monitoring daily activities.
• Liaise with clients, consultants and subcontractors to meet requirements and deliverables.
• Track project progress, schedules and highlight risks, issues or delays.
• Prepare reports, meeting minutes and progress updates for management and clients.
• Coordinate material tracking, manpower allocation and site support with internal teams.
• Ensure safety, quality and regulatory compliance at site.

Skills

Organizational skills

Communication skills

Problem-solving

Education

Diploma/Degree in Engineering or related field

Tools

MS Office

Aconex

SharePoint

MS Project

Job description

Maintain, register, and control all project documents (drawings, technical submissions, permits, reports) using proper filing and electronic document systems.

Track incoming and outgoing documents, ensuring version control and proper distribution to relevant stakeholders.

Ensure documentation complies with company, client, and ISO standards.

Support audit and inspection requirements with accurate record-keeping.

Project Coordination

Assist the Project Manager in planning, coordinating, and monitoring daily project activities.

Liaise with clients, consultants, and subcontractors to ensure project requirements and deliverables are met.

Track project progress, schedules, and highlight risks, issues, or delays.

Prepare reports, meeting minutes, and progress updates for management and clients.

Coordinate material tracking, manpower allocation, and site support with internal teams (Procurement, QAQC, Safety, HR).

Ensure compliance with safety, quality, and regulatory requirements at site.

Requirements

Diploma/Degree in Engineering, Construction Management, Business Administration, or related field.

Minimum 2-3 years of working experience in document control and/or project coordination, preferably within Data Center, M&E, or construction projects.

Proficiency in MS Office; knowledge of document management software (e.g., Aconex, SharePoint) and scheduling tools (e.g., MS Project) is an advantage.

Strong organizational, communication, and problem-solving skills.

Able to work independently, handle multiple tasks, and meet tight deadlines in a fast-paced environment.

Willing and able to work at project sites located in Serendah or Lukut, Port Dickson.

Why Join Us

Exposure to large-scale Data Center projects with international standards.

Attractive allowances and medical coverage.

Opportunities for career growth and professional development.

Supportive and collaborative project team environment.

We are a well established Electric Induction Motor company specializing in the manufacturing & marketing of TECO brand motor. TECO products have firmly established itself as a leader in the field of Electric & Machinery in the Asian region for over 40 years. We are also an Internet Data Center Contractor and some of our major customers are Google, Amazon & Microsoft. If you have the expertise and ambition to lead high-impact engineering projects, join us and be part of a team that is shaping the future of energy and industrial solutions.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Document Controller?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?