Document Controller

Denniston Sdn Bhd (180195-X); Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Denniston Sdn Bhd is seeking a highly organized Document Controller to support our Design and Project teams in Kuala Lumpur. You will manage all project documentation, ensure accuracy, and maintain revision histories to support timely decisions in a fast-paced, international design environment.

The role requires hands-on experience with Aconex and EDMS, strong MS Office skills, and a meticulous approach to filing, archiving, and compliance.

Qualifications

• Diploma or Bachelor's degree in a relevant discipline.
• Minimum 3–5 years' experience as a Document Controller in architecture/interior design/construction/project consultancy.
• Mandatory hands-on experience using Aconex.
• Experience with Autodesk Construction Cloud (BIM 360), Procore, Asite, SharePoint, or similar.
• Strong knowledge of document control procedures, revision management, and project documentation workflows.

Responsibilities

• Manage and maintain all project documentation including drawings, specs, reports, transmittals, RFIs, and minutes.
• Ensure documents are logged, tracked, and distributed accurately.
• Maintain document registers and revision histories for traceability.
• Administer Aconex and EDMS; upload, download, issue, and distribute documents per procedures.
• Coordinate with Project Managers, Architects, Designers, consultants, clients, and contractors.

Skills

Aconex

EDMS

Document control

Revision management

MS Office

AutoCAD

Revit

Time management

Communication

Education

Diploma or Bachelor's Degree in Business Administration/Information Management/ Architecture/ Interior Design

Tools

Autodesk Construction Cloud

Procore

Asite

SharePoint

BIM 360

Job description

Denniston is an architecture and interior design consultancy firm seeking a highly organized and detail-oriented Document Controller to support our Design and Project teams. This role is responsible for managing, maintaining, and controlling all project documentation to ensure accuracy, consistency, and compliance with company and client requirements throughout every stage of project delivery.

This position plays a vital role in ensuring efficient document management, enabling project teams to collaborate effectively while maintaining document integrity and compliance. The ideal candidate is meticulous, proactive, and experienced in managing documentation within a fast-paced, international design environment.

Key Responsibilities

Document Control & Management

Manage and maintain all project documentation, including drawings, specifications, reports, transmittals, RFIs, meeting minutes, and other project records.

Ensure all incoming and outgoing documents are accurately logged, tracked, and distributed.

Maintain document registers and revision histories to ensure document accuracy and traceability.

Aconex & Electronic Document Management

Administer and maintain project documentation using Aconex and other Electronic Document Management Systems (EDMS).

Upload, download, issue, and distribute project documents in accordance with project procedures.

Monitor document workflows, approvals, and document status to ensure timely processing.

Document Quality & Compliance

Ensure all project documentation complies with company standards, document numbering systems, naming conventions, and revision control procedures.

Verify the completeness and accuracy of documents before distribution.

Maintain the confidentiality and security of all project information and documentation.

Project Coordination

Coordinate with Project Managers, Architects, Interior Designers, consultants, clients, and contractors regarding document submissions and approvals.

Follow up on outstanding documents to ensure project timelines are met.

Assist project teams with document-related queries and provide administrative support for project documentation.

Filing & Archiving

Maintain organized electronic and hard copy filing systems for all project documentation.

Archive completed project documents in accordance with company policies and client requirements.

Ensure project records are easily retrievable for future reference and audits.

Reporting & Tracking

Generate document control reports, document status updates, and submission logs as required.

Monitor overdue submissions and notify relevant project team members of pending actions.

Maintain accurate records of document distribution and approvals.

Communication & Coordination

Liaise with internal departments, external consultants, contractors, and clients on document control matters.

Ensure timely communication and distribution of revised drawings and project documentation to relevant stakeholders.

Support project meetings by preparing and distributing project documentation when required.

Assist in improving document control procedures and workflows.

Support compliance with company quality standards and documentation processes.

Perform any other duties assigned by the Head of Operations.

Skills & Qualifications Note: A male candidate is preferred due to operational requirements.

Diploma or Bachelor's Degree in Business Administration, Information Management, Architecture, Interior Design, or a related discipline.

Minimum of 3–5 years' experience as a Document Controller within an architecture, interior design, construction, or project consultancy environment.

Mandatory hands-on experience using Aconex.

Experience with other document management platforms such as Autodesk Construction Cloud (BIM 360), Procore, Asite, SharePoint, or similar systems is an added advantage.

Strong knowledge of document control procedures, revision management, and project documentation workflows.

Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.

Familiarity with AutoCAD and Revit drawings is an added advantage.

Excellent organizational, communication, and time management skills.

High level of accuracy, attention to detail, integrity, and professionalism in handling confidential information.

Ability to manage multiple projects and perform effectively in a fast-paced environment.

Based in a dynamic architecture and interior design consultancy specializing in luxury hospitality and high-end interior design projects.

Work closely with the Production, Design, and Project teams in a collaborative, project-driven environment.

Coordinate regularly with internal and external stakeholders to ensure project documentation is managed accurately and efficiently throughout the project lifecycle.

Flexibility to work beyond regular office hours may be required during peak project submission periods or document upload deadlines.

DENNISTON is a consulting firm structured to provide comprehensive design services in the fields mostly associated in the hospitality industry. The multi-disciplinary services of Site Planning, Architecture, Interior Design and Hardscape are reflected in the numerous internationally acclaimed hotel projects we have completed around the world in the last 30 years.

What can I earn as a Document Controller