Document Controller

CHINA STATE CONSTRUCTION ENGINEERING (M) SDN. BHD.; Kuala Lumpur; On-site; MYR 72,000 - 110,000; Full time

Job summary

CHINA STATE CONSTRUCTION ENGINEERING (M) SDN. BHD. is seeking an experienced Document Controller to manage collection, registration, classification, distribution, tracking and archiving of project documents.

The role establishes and maintains document control systems, ensuring accurate versions, statuses and records across engineering, construction, procurement and contracts. The ideal candidate holds a Bachelor's degree or above, with 3–5 years in document management for construction or large

Qualifications

• Bachelor's degree or above, any discipline; majors in Engineering Management, Architecture, Civil or M&E Engineering are preferred.
• Minimum 3–5 years of document management experience in construction, engineering or large projects.
• Familiar with project lifecycle management and document control systems such as Aconex, Procore and SharePoint.
• Ability to prepare, review and archive technical documents, contracts and construction records.

Responsibilities

• Manage collection, registration, classification, distribution, tracking and archiving of project documents.
• Establish and maintain project document control systems, ensuring accurate document versions, status and records.
• Coordinate document flow between engineering, construction, procurement, contracts and other project departments.
• Maintain document registers and databases to ensure project records are complete, accurate and traceable.
• Handle electronic and hard-copy filing and ensure documents can be retrieved efficiently.
• Assist project teams in preparing, organizing and reviewing technical documents, meeting minutes, emails and reports.
• Track document submission, review, approval and close-out status and follow up on overdue documents.

Skills

Document control

English proficiency

Cross-department communication

Technical writing

Education

Bachelor's degree or above (Engineering Management, Architecture, Civil or M&E preferred)

Tools

Aconex

Procore

SharePoint

Job description

负责项目文件的收集、登记、分类、分发、跟踪及归档。
Manage the collection, registration, classification, distribution, tracking and archiving of project documents.

建立并维护项目文件管理系统，确保文件版本、状态及记录准确。
Establish and maintain project document control systems, ensuring accurate document versions, status and records.

负责技术文件、合同文件、施工记录、会议纪要、报告及其他项目文件的管理。
Manage technical documents, contract documents, construction records, meeting minutes, reports and other project documentation.

根据项目要求及时分发和流转文件，并跟进相关部门的回复及审批状态。
Distribute and circulate documents according to project requirements and follow up on responses and approval status.

确保项目文件按照规定的流程、格式及权限进行管理。
Ensure project documents are managed in accordance with established procedures, formats and access requirements.

协调工程、施工、采购、合约及其他部门之间的文件流转。
Coordinate document flow between engineering, construction, procurement, contracts and other project departments.

维护文件台账及文件数据库，确保项目文件记录完整、准确及可追溯。
Maintain document registers and databases to ensure project records are complete, accurate and traceable.

负责文件的电子及纸质归档，并确保项目文件能够及时检索。
Manage electronic and hard-copy filing and ensure documents can be retrieved efficiently.

协助项目团队准备、整理及审核技术文件、会议纪要、邮件和报告。
Assist project teams in preparing, organizing and reviewing technical documents, meeting minutes, emails and reports.

跟踪文件提交、审核、批准及关闭状态，并及时提醒相关人员处理逾期文件。
Track document submission, review, approval and close-out status and follow up on overdue documents.

确保项目文件按照文件生命周期要求进行有效管理。
Ensure effective document management throughout the project document lifecycle.

配合项目审计、检查及竣工文件整理工作。
Support project audits, inspections and the compilation of project close-out documentation.

Requirements / 任职要求

Education / 学历：

本科或以上学历，专业不限；工程管理、建筑、土木、机电等相关专业优先。
Bachelor’s degree or above, any discipline; majors in Engineering Management, Architecture, Civil or M&E Engineering are preferred.

Work Experience / 工作经验：

至少 3–5年建筑、工程或大型项目文件管理经验。
Minimum 3–5 years of experience in document control for construction, engineering or large-scale projects.

熟悉项目文件生命周期管理，包括文件收集、存储、分发、跟踪及归档。
Familiar with project document lifecycle management, including collection, storage, distribution, tracking and archiving.

熟悉项目管理及文件管理系统，如 Aconex、Procore、SharePoint 等。
Proficient in project management and document control systems such as Aconex, Procore and SharePoint.

具备技术文件、合同文件及施工记录的编写、审核和归档经验。
Experience in preparing, reviewing and archiving technical documents, contracts and construction records.

具备良好的跨部门沟通协调能力，能够确保文件及时、准确地流转。
Strong cross-department communication and coordination skills to ensure timely and accurate document flow.

Language / 语言：

英语听说读写熟练。
Proficient in English, both written and spoken.

能够独立编写及审阅技术文件、会议纪要、邮件和报告。
Able to prepare and review technical documents, meeting minutes, emails and reports.

具备良好的英语读写能力，能够适应国际化及多元文化团队工作环境。
Strong English reading and writing skills with the ability to work effectively in an international and multicultural team.

具备中文沟通能力者优先。
Chinese language proficiency is an advantage.