Document Controller

China Construction Yangtze River (Malaysia) Sdn Bhd; Johor Bahru; On-site; MYR 33,000 - 56,000; Full time

Job summary

China Construction Yangtze River (Malaysia) Sdn Bhd is seeking a detail-oriented Document Controller in Johor Bahru. You will establish and maintain project document control systems, manage documentation workflows, and ensure submissions meet project formats.

The role includes correspondence management, filing, archiving, and maintaining confidentiality across all records. The ideal candidate holds a Diploma/Degree in Business Studies/Administration/Management or related field and is proficient

Qualifications

• Diploma or degree in Business Studies/Administration/Management or related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Establish and implement a project document control system and filing.
• Manage Project Document Management System and processes.
• Ensure submissions comply with project formats and requirements.
• Maintain a correspondence system and track document flow.
• Coordinate storage, archiving and confidentiality of records.
• Record issues, track control documents and issue receipts.
• Issue letters and ensure current versions are issued to parties.

Skills

Document control

Project documentation

Confidentiality handling

Education

Business/Administration degree

Tools

Microsoft Office

Job description

• Establish and implement an efficient project-related documents control register, database and hard copy filing system.
• Implement Project Document Management System and processes.
• Ensure document submissions are in accordance and compliant with project document formats and requirements.
• Establish and maintain a correspondence system.
• Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.
• Plan and record documents flow to and from all necessary parties, including clients, sub- contractors and the project office.
• Record issues and track location of control documents and drawings.
• Issue letters and receipts concerning the documents in circulation.
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties.
• Coordinate storage and archiving of project and organisational records
• Ensure the documents are managed in strict confidentiality.
• Perform all duties in accordance with company policies, processes, systems and procedures.

Job Requirement

• Diploma/Degree in Business Studies/Administration/Management or other associated disciplines
• Proficient in Microsoft Office Application (Word, Excel, Power Point)