Document Control

Acter Technology; Seberang Perai; On-site; MYR 28,000 - 40,000; Full time

Job summary

ACTER Technology Malaysia Sdn. Bhd. in Batu Kawan, Penang is seeking a Document Control professional to join our team.

This full-time position focuses on maintaining the integrity and accessibility of organisational records and documentation systems, ensuring compliance and smooth information flow across the company. You will register, track, and distribute documents, manage version control, and support project audits.

Qualifications

• Proficient in Chinese and English (reading, writing, listening).
• Fresh graduates welcome; training will be provided.
• Good communication and interpersonal skills.

Responsibilities

• Maintain an organized document control system (hardcopy and electronic) to ensure accuracy, accessibility, and security of project records.
• Register, track, update, and distribute incoming and outgoing documents, drawings, and correspondence.
• Ensure proper document version control and archive obsolete or superseded documents.
• Monitor document status and follow up with relevant parties to ensure timely submissions and avoid delays.
• Prepare transmittals, reports, registers, and document logs for submission to clients and consultants.
• Support project audits, inspections, and handover activities by providing accurate and complete document records.
• Assist with on-site translation and interpretation during project meetings, inspections, and technical communications.

Skills

Chinese

English

Education

Fresh graduates welcome

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a Document Control professional to join our team at ACTER Technology Malaysia Sdn. Bhd. in Batu Kawan, Penang. This is a full-time position that plays a critical role in maintaining the integrity and accessibility of our organisational records and documentation systems. You will be responsible for implementing and managing document control processes, ensuring compliance with regulatory requirements, and supporting the efficient flow of information across the company. This role is essential to our operational excellence and strategic objectives.

What you’ll be doing

• Maintain an organized document control system, both hardcopy and electronic, to ensure the accuracy, accessibility, and security of project records.

• Register, track, update, and distribute incoming and outgoing documents, drawings, and correspondence.

• Ensure proper document version control and archive obsolete or superseded documents.

• Monitor document status and follow up with relevant parties to ensure timely submissions and avoid delays.

• Prepare transmittals, reports, registers, and document logs for submission to clients and consultants.

• Support project audits, inspections, and handover activities by providing accurate and complete document records.

• Assist with on-site translation and interpretation during project meetings, inspections, and technical communications.

Requirements

• Proficient in Chinese and English, with good reading, writing, and listening skills.

• Fresh graduates are welcome to apply; training will be provided. Candidates must demonstrate a positive and proactive work attitude.

• Good communication and interpersonal skills.

• Detail-oriented, responsible, organized, and able to handle daily administrative tasks independently.

• Basic computer literacy

What we offer

ACTER Technology Malaysia Sdn. Bhd. is committed to creating a supportive and engaging work environment for our employees. We offer competitive compensation packages, opportunities for professional development and training, a collaborative workplace culture, and support for work-life balance. We believe in recognising and rewarding the contributions of our team members, and we are dedicated to fostering an inclusive workplace where all employees can thrive and advance in their careers.

About us

ACTER Technology Malaysia Sdn. Bhd. is a dynamic technology company based in Batu Kawan, Penang. We are committed to delivering innovative solutions and exceptional service to our clients. Our company values integrity, excellence and continuous improvement, and we foster a culture of collaboration and professional development. We pride ourselves on our skilled workforce and our ability to adapt to the evolving needs of the technology sector.