Dispatch & Administrative Coordinator – Docs & Parcels

Pac Lease; Kuala Lumpur; On-site; MYR 33,000 - 51,000; Full time

Job summary

Jora Malaysia is seeking a detail‑oriented administrative coordinator to manage the dispatch and collection of office documents, parcels and correspondence, while providing data entry and general admin support across departments.

You will maintain dispatch logs, prepare delivery notes, liaise with courier providers, and ensure confidential documents are stored securely and records are kept accurate for smooth daily operations.

Qualifications

• SPM, Diploma or equivalent in Business Admin or related field.
• At least 1 year of dispatch, data entry or office facilities coordination experience preferred.
• Fresh graduates with strong admin skills are welcome to apply.
• Experience with Microsoft Office and office management systems is an advantage.
• Strong data entry accuracy and attention to detail.
• Good organizational and time management skills.
• Proficient in Excel and Outlook.
• Effective communication and interpersonal skills.
• Positive attitude, willingness to learn, and ability to work independently.
• Must have own transportation (prefer motorcycle).

Responsibilities

• Coordinate the dispatch and collection of office documents, parcels, and correspondence.
• Handle incoming and outgoing mail and packages, including sorting, distribution, dispatch tracking, and ensuring records are updated in the system.
• Maintain and update dispatch logs, tracking records, and filing systems for accurate record management.
• Prepare delivery notes, courier requests, and other administrative documents.
• Liaise with courier service providers and internal departments to ensure timely delivery.
• Monitor status of dispatched documents and follow up on outstanding deliveries.
• Assist with document filing, scanning, photocopying, and general admin support.
• Coordinate maintenance requests and follow up on office facilities issues.
• Ensure confidential documents are handled securely according to company policies.

Skills

Data entry

Microsoft Office

Excel

Outlook

Organizational skills

Time management

Communication skills

Independent worker

Attention to detail

Team coordination

Education

SPM, Diploma, or equivalent qualification in Business Administration or related discipline

Job description

Jora Malaysia is seeking a detail‑oriented administrative coordinator to manage the dispatch and collection of office documents, parcels and correspondence, while providing data entry and general admin support across departments.

You will maintain dispatch logs, prepare delivery notes, liaise with courier providers, and ensure confidential documents are stored securely and records are kept accurate for smooth daily operations.