Data Management & Business Systems Executive

Systemair Malaysia; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

Systemair Malaysia is seeking a proactive Business Systems & Data Executive to drive digitalization, data governance, and local IT coordination in KL. You will enhance data quality, maintain master data, and support business systems across departments.

The role requires strong Microsoft 365 knowledge, SharePoint mastery, and experience with Power Automate/Power BI. You will work with multiple teams to streamline processes and improve information accessibility.

Qualifications

• Diploma or Degree in IT, Information Systems, Computer Science, Business Systems, Data Management, or related field.
• Good understanding of databases, data structures, and data management principles.
• Strong Microsoft 365 knowledge, particularly SharePoint and Excel.
• Experience with Power Automate or other workflow automation tools.
• Strong analytical and problem-solving skills.
• Ability to document processes and work in a structured manner.

Responsibilities

• Maintain and improve data quality across business systems.
• Support master data maintenance and system setup.
• Identify and resolve data inconsistencies and setup issues.
• Develop and maintain documentation, standards, and procedures.
• Support reporting and business analysis through accurate and structured data.
• Develop and maintain SharePoint sites, document libraries, lists, and workflows.
• Build and support Power Automate solutions.
• Improve document management and information accessibility.
• Assist departments in digitalizing and improving internal processes.
• Support continuous improvement initiatives across the business.
• Provide day-to-day support for business systems and related applications.
• Assist with system setup, testing, and user support.
• Investigate and resolve system-related issues.
• Maintain system documentation and user guides.
• Support future system enhancements and improvements.
• Provide first-line support for common hardware and software issues.
• Coordinate with Group IT and external service providers where required.
• Support user onboarding, device setup, and local IT administration.
• Maintain IT asset records and documentation.
• Support implementation of Group IT standards and policies.

Skills

Analytical thinking

Problem-solving

Documentation

Communication

Structured approach

Education

Diploma or Degree in IT/Information Systems/Data Management

Tools

SharePoint

Power Automate

Power Apps

Power BI

Excel

ERP systems

Job description

We are looking for a motivated and detail-oriented Business Systems & Data Executive to support our digitalization, data management, and business systems initiatives.

This role offers the opportunity to work across multiple areas of the business, including data management, SharePoint, process improvement, business systems support, and local IT coordination.

You will work closely with different departments to improve information quality, streamline processes, and support the ongoing development of our digital workplace.

Key Responsibilities

We are looking for a motivated and detail-oriented Business Systems & Data Executive to support our digitalization, data management, and business systems initiatives.

This role offers the opportunity to work across multiple areas of the business, including data management, SharePoint, process improvement, business systems support, and local IT coordination.

You will work closely with different departments to improve information quality, streamline processes, and support the ongoing development of our digital workplace.

Key Responsibilities

Data Management & Governance

• Maintain and improve data quality across business systems.
• Support master data maintenance and system setup.
• Identify and resolve data inconsistencies and setup issues.
• Develop and maintain documentation, standards, and procedures.
• Support reporting and business analysis through accurate and structured data.
  

SharePoint & Process Improvement

• Develop and maintain SharePoint sites, document libraries, lists, and workflows.
• Build and support Power Automate solutions.
• Improve document management and information accessibility.
• Assist departments in digitalizing and improving internal processes.
• Support continuous improvement initiatives across the business.
  

Business Systems Support

• Provide day-to-day support for business systems and related applications.
• Assist with system setup, testing, and user support.
• Investigate and resolve system-related issues.
• Maintain system documentation and user guides.
• Support future system enhancements and improvements.
  

IT Support & Coordination

• Provide first-line support for common hardware and software issues.
• Coordinate with Group IT and external service providers where required.
• Support user onboarding, device setup, and local IT administration.
• Maintain IT asset records and documentation.
• Support implementation of Group IT standards and policies.
  

What We’re Looking For

• Diploma or Degree in IT, Information Systems, Computer Science, Business Systems, Data Management, or a related field.
• Good understanding of databases, data structures, and data management principles.
• Strong Microsoft 365 knowledge, particularly SharePoint and Excel.
• Experience with Power Automate or other workflow automation tools.
• Strong analytical and problem-solving skills.
• Ability to document processes and work in a structured manner.
• Good communication skills and ability to work with users across different departments.
• A proactive attitude with a willingness to learn and take ownership.

Preferred

• Experience with SharePoint administration and document management.
• Experience with Power Apps, Power BI, or Qlik Sense.
• Experience supporting ERP or other business systems.
• Experience in process improvement, workflow automation, or digitalization projects.