Cost & Contract Executive (Property Development)

Varia Land Sdn. Bhd.; Petaling Jaya; On-site; MYR 50,000 - 80,000; Full time

Job summary

Varia Properties is seeking a Cost & Contract Executive to support the Cost & Contract Manager and project team in budgeting, contracts, procurement, and cost control from inception to completion.

You will contribute to both pre-contract and post-contract activities, ensuring projects stay within budget, meet schedules, and comply with contractual and regulatory requirements while upholding quality standards.

Qualifications

• Bachelor's Degree in Quantity Surveying, Building Engineering, or equivalent.
• Minimum of 2 years of relevant experience in the procurement, construction, or property development industry.
• Consultancy experience with on-site exposure is a plus.
• Hands-on experience in both pre-contract and post-contract phases.
• Strong knowledge of tender processes, contract administration, and project budgeting.
• Good analytical, negotiation, presentation, and report-writing skills.

Responsibilities

• Prepare and monitor cost plans and draft tender documents.
• Organize tender lists, documentation, and evaluation reports.
• Coordinate tender interviews and follow-up on awards.
• Arrange tender clarifications and manage queries during tender process.
• Conduct market research on costs, trends, and materials for value engineering.
• Assist in budget planning, cost analysis, and procurement strategy.
• Attend consultant/site meetings and valuation exercises.
• Review variation orders and contract provisions for compliance.
• Prepare take-offs, obtain quotes, and evaluate cost breakdowns.
• Monitor expenditures and support cost-control initiatives.
• Review progress claims, final accounts, and admin docs.
• Support the project team in resolving contractual/commercial issues.

Skills

Negotiation

Costing

Budgeting

Report writing

Education

Bachelor's Degree in Quantity Surveying or related field

Job description

Cost & Contract Executive (Property Development)

Join Varia Properties as a Cost & Contract Executive, where you will support the Cost & Contract Manager and project team in managing project budgets, contracts, procurement, and cost control from project inception through completion. You will play a key role in ensuring projects are delivered within budget, on schedule, compliant with contractual and regulatory requirements, and aligned with the highest quality standards.

This role offers valuable exposure to both pre-contract and post-contract activities.

What You’ll Do:

Pre-Contract:

• Prepare, coordinate, and monitor the submission of cost plans by Quantity Surveying (QS) consultants and draft tender documents.
• Organize, evaluate, and verify tenderer lists, tender documentation, and tender evaluation reports.
• Coordinate and attend tender interviews, ensuring timely follow-up and award recommendations.
• Arrange tender clarification meetings and manage queries, qualifications, and deviations during the tender process.
• Conduct market research on construction costs, emerging trends, and alternative materials to support value engineering initiatives.
• Assist in budget planning, cost analysis, and procurement strategy development.

Post-Contract:

• Attend and coordinate consultant meetings, site meetings, and valuation exercises.
• Review and verify variation orders, contractual provisions, drawings, and supporting documents to ensure claims are legitimate and contractually compliant.
• Prepare quantity take-offs, obtain quotations from suppliers and subcontractors, and evaluate cost breakdowns.
• Monitor project expenditures and assist in cost control initiatives to ensure projects remain within approved budgets.
• Review progress claims, final accounts, and contract administration documentation.
• Support the project team in resolving contractual and commercial issues throughout the project lifecycle.

What We’re Looking For:

• Bachelor's Degree in Quantity Surveying, Building Engineering, or equivalent.
• Minimum of 2 years of relevant experience in the procurement management, construction, or property development industry.
• Experience in consultancy firm with on-site exposure will be an added advantage.
• Hands‑on experience in both pre-contract and post-contract phases.
• Strong knowledge of tender processes, contract administration, and project budgeting.
• Good analytical, negotiation, presentation, and report‑writing skills.
• Strong capability in costing review, analysis, optimization and improvement as operational viewpoint.