Corporate Services Executive — Admin & Coordination

KPJ Healthcare Berhad; Kuala Lumpur; On-site; MYR 50,000 - 90,000; Full time

Job summary

KPJ Healthcare Berhad in Malaysia is seeking a diligent Administrative and Coordination Support professional to assist Corporate Services. The role focuses on timely, accurate documentation and smooth departmental operations, liaising with ACC Centres to gather and consolidate required documents.

You will prepare correspondence, reports, and presentation materials; support data validation and reporting; and help disseminate information related to departmental initiatives.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, Corporate Administration, or related disciplines.
• Minimum 2 years of working experience in administrative, executive support, or related functions.
• Experience in the healthcare industry is an added advantage.
• Proficient in Microsoft Office applications.
• Strong capability in data consolidation, report preparation, and presentation development.
• Strong document management and record-keeping skills with high accuracy and attention to detail.
• Ability to prepare professional correspondence, reports, presentations and meeting documentation.
• Good administrative planning and organisational skills with the ability to manage multiple tasks simultaneously.

Responsibilities

• Prepare, process, and maintain official correspondence, including letters, memoranda, reports, and other administrative documentation.
• Provide administrative support to ensure the efficient day-to-day operations of the department.
• Coordinate and liaise with ACC Centres to obtain, verify, and consolidate required documents, data, and information.
• Monitor the status of pending submissions and proactively follow up with ACC Centres to ensure timely completion.
• Ensure all records, reports, and documentation are accurate, complete, and submitted in accordance with established timelines and requirements.
• Assist in the preparation of presentation decks, reports, and meeting materials for management reviews, departmental meetings, and corporate engagements.
• Support data validation, tracking, consolidation, and reporting activities to facilitate effective management decision-making.
• Coordinate the timely dissemination of information, circulars, reminders, and updates related to departmental initiatives and activities.
• Maintain effective working relationships and communication with internal stakeholders, ACC Centres, and other relevant parties to support operational objectives.
• Perform any other administrative duties and responsibilities as assigned by the Head of Department from time to time.

Skills

Administrative coordination

Data consolidation

Report preparation

Presentation development

Stakeholder communication

Education

Diploma or Bachelor’s in Business Admin/Management/Corporate Admin

Tools

Microsoft Office

Job description

KPJ Healthcare Berhad in Malaysia is seeking a diligent Administrative and Coordination Support professional to assist Corporate Services. The role focuses on timely, accurate documentation and smooth departmental operations, liaising with ACC Centres to gather and consolidate required documents.

You will prepare correspondence, reports, and presentation materials; support data validation and reporting; and help disseminate information related to departmental initiatives.