Corporate Secretarial Manager – Governance & Board

IOI Group; Putrajaya; On-site; MYR 180,000 - 240,000; Full time

Job summary

IOI Group is seeking a Senior Manager/Head of Corporate Secretarial to lead the Corporate Secretarial function, develop a competent team, and ensure compliance with Companies Act 2016, Bursa Malaysia Listing Requirements and governance standards.

You will organize board and shareholder meetings, prepare minutes and resolutions, advise the Board and senior management on governance matters, and maintain statutory records across listed and non-listed entities.

Qualifications

• ICSA qualification or equivalent professional qualification.
• Minimum 8 years of relevant corporate secretarial experience, preferably with exposure to public listed companies.
• Sound knowledge of the Companies Act 2016, Bursa Malaysia Main Market Listing Requirements, corporate governance principles and related regulatory requirements.
• Experience in organising and attending Board, Board Committee and shareholder meetings, including drafting minutes, resolutions and other corporate secretarial documents.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Proven leadership experience with the ability to supervise, coach and develop team members.
• Good interpersonal and stakeholder management skills with the ability to engage effectively with directors, senior management and external advisers.
• Proactive, organised and able to work independently while managing multiple priorities in a fast-paced environment.

Responsibilities

• Support the Senior Manager and/or Head of Department in the management and operation of the Corporate Secretarial function and contribute to the development of a competent, collaborative and high-performing team.
• Lead, supervise, mentor and develop team members, including providing guidance, coaching and performance feedback.
• Manage a portfolio of listed and non-listed companies within the Group and ensure compliance with applicable statutory, regulatory and governance requirements.
• Organise and coordinate Board, Board Committee and shareholder meetings, including the preparation, review and distribution of meeting materials.
• Attend meetings and prepare accurate minutes, resolutions and other corporate secretarial records, ensuring timely follow-up on decisions and action items.
• Provide corporate secretarial, governance and regulatory advisory support to the Board, Board Committees and senior management.
• Prepare and review annual report disclosures, corporate governance statements, Bursa Malaysia announcements, circulars to shareholders and other corporate secretarial documents.
• Assist in the development and implementation of governance frameworks, policies and procedures, and ensure alignment with regulatory requirements and best practices.
• Support corporate exercises, due diligence assignments, special projects and the compilation of statutory and corporate information.
• Liaise with regulatory authorities, share registrars, auditors, legal advisers and other professional advisers, and ensure the proper maintenance of statutory records and corporate documents.

Skills

Leadership

Stakeholder management

Board liaison

Governance

Coaching

Education

ICSA qualification or equivalent professional qualification

Job description

IOI Group is seeking a Senior Manager/Head of Corporate Secretarial to lead the Corporate Secretarial function, develop a competent team, and ensure compliance with Companies Act 2016, Bursa Malaysia Listing Requirements and governance standards.

You will organize board and shareholder meetings, prepare minutes and resolutions, advise the Board and senior management on governance matters, and maintain statutory records across listed and non-listed entities.