Corporate Functions Executive

SurplusLoop; Kuala Lumpur; On-site; MYR 78,120 - 111,600; Full time

Job summary

SurplusLoop in Kuala Lumpur, Malaysia (Klang Valley) seeks a Corporate Functions Executive to strengthen the company’s backbone across strategy, finance, HR, and administration.

You will support annual and quarterly planning, pursue government grants and VC-related materials, and assist the CEO with fundraising and investor reporting. The role covers bookkeeping, payroll, recruitment, and compliance in a fast-growing startup.

Qualifications

• Bachelor's degree in Accountancy or equivalent.
• 2–4 years in corporate operations, finance, HR, or startup administration.
• Proficiency with Microsoft Office, Google Workspace, and accounting tools like Xero.
• Familiarity with investor relations, grants, or VC processes.
• A self-starter, go-getter mindset — you chase results, not tasks, and close what you start.
• Highly organised, adaptive, and able to bring clarity to complex situations.
• Fluency in English, Malay, and Chinese.

Responsibilities

• Strategy & Planning: Support annual and quarterly planning, aligning team goals with company OKRs.
• Finance Operations: Manage bookkeeping, bank reconciliation, and invoicing; support budgeting and cash-flow forecasting.
• Human Resources & Admin: Manage recruitment cycle, HR records, policies, benefits, and compliance.
• Legal, Compliance & Admin: Maintain records, NDAs, supplier agreements, and organize meetings and events.

Skills

Multilingual (EN/ML/ZH)

Self-starter mindset

Highly organized

Investor relations familiarity

Education

Bachelor's degree in Accountancy or equivalent

Tools

Microsoft Office

Google Workspace

Xero

Job description

# Corporate Functions ExecutiveKuala Lumpur, Malaysia (Klang Valley)Full-timeOwn the operational backbone of a fast-growing startup — strategy support, finance, HR, legal, and administration — bringing clarity and rigour across every corporate function.## What you’ll do### Strategy & Planning* Support annual and quarterly planning, aligning team goals with company OKRs.* Identify and apply for government grants and innovation funds.* Support the CEO on venture capital fundraising, pitch materials, and impact reports.* Conduct market and competitor research.### Finance Operations* Manage bookkeeping, bank reconciliation, and invoicing independently.* Prepare financial reporting and support budgeting and cash-flow forecasting.* Administer payment cycles, payroll processing, and statutory filings.* Support investor reporting and board documentation.### Human Resources* Manage the full recruitment cycle, from JD creation to interviews and onboarding.* Maintain employee records, HR policies, and the employee handbook.* Manage leave tracking, benefits, and performance reviews.* Ensure compliance with Malaysian employment laws.### Legal, Compliance & Admin* Maintain company records, board resolutions, and statutory filings.* Coordinate with legal counsel; manage NDAs and supplier agreements.* Run day-to-day administration, scheduling, and office/asset management.* Organise internal meetings, offsites, and team events.## What we’re looking for* Bachelor's degree in Accountancy or equivalent.* 2–4 years in corporate operations, finance, HR, or startup administration.* Proficiency with Microsoft Office, Google Workspace, and accounting tools like Xero.* Familiarity with investor relations, grants, or VC processes.* A self-starter, go-getter mindset — you chase results, not tasks, and close what you start.* Highly organised, adaptive, and able to bring clarity to complex situations.* Fluency in English, Malay, and Chinese.## How to applySend your CV and a short note on why you’re a fit. We keep the process conversational — reach out directly and let’s talk.Email: [e-mail]: [phone]