Corporate Finance Operations Executive

Private Advertiser; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented corporate finance admin support to handle transactional tasks, maintain filing, and track shareholding records. The role also involves coordinating internal and external meetings and managing the Director's calendar.

The ideal candidate has 1–3 years of relevant experience, strong English writing skills, and proficiency in MS Office or Google Workspace. Fast-paced environment and independent work are required.

Qualifications

• Diploma or degree in business administration, finance or related field.
• 1–3 years of corporate finance or admin support experience; fresh grads may be considered.
• Proficient in MS Office or Google Workspace.
• High attention to detail and discretion with confidential information.
• Good written English for correspondence and professional conduct.
• Able to multi-task and work independently in a fast-paced environment.

Responsibilities

• Support transactional matters and maintain filing systems for deal documents.
• Coordinate meetings, scheduling, logistics and take minutes when needed.
• Manage Director's calendar and coordinate scheduling across stakeholders.
• Handle ad-hoc administrative requests from the team.

Skills

MS Office

Google Workspace

Multi-tasking

Discretion with confidential info

Education

Diploma/Degree in Business Admin or Finance

Tools

MS Office

Google Workspace

Job description

Supports the corporate finance team's transactional and operational needs, and provides calendar/scheduling support to the Director. Ideal for someone detail-oriented, organised, and comfortable managing multiple ongoing matters at once.

Key Responsibilities

1. Transactional & Filing Support

• Assist corporate finance team with transactional matters as needed, including but not limited to coordinating signing of documents, drafting and preparing letters and correspondence, and completing application forms
• Maintain proper filing systems and ensure housekeeping of deal documents
• Track and update shareholding records/registers
• Maintain billing schedules and track invoice issuance
• Monitor collection status and follow up on outstanding payments
• Flag overdue accounts to relevant team members

3. Meeting Coordination

• Organise internal and external meetings (scheduling, room/venue booking, logistics)
• Take minutes where needed

4. Calendar & Schedule Management

• Manage Director's calendar and appointments
• Coordinate scheduling across multiple stakeholders
• Send reminders on upcoming commitments

5. General Administration

• Support ad-hoc requests from the team

Requirements

• Diploma/Degree in Business Administration, Finance, or related field
• 1–3 years' relevant experience in corporate finance/admin support; fresh grads with strong organisational skills may be considered
• Proficient in MS Office / Google Workspace
• High attention to detail, discretion with confidential information
• Good written English for correspondence
• Professional conduct and demeanour at all times
• Able to multi-task and work independently
• Able to work in a fast-paced environment and manage competing priorities