Contracts Coordinator

Agensi Pekerjaan The Supreme HR Advisory Sdn Bhd; Seberang Perai; On-site; MYR 45,000 - 76,000; Full time

Job summary

Our client in Penang, a Malaysian industrial waste management and recycling company, seeks a Contract Administration professional to support the Managing Director in coordinating with suppliers and overseas customers, manage purchase and sales contracts, tracking shipping schedules and payments, and ensure accurate contract documentation.

The role requires strong coordination across internal stakeholders and attention to discrepancies and claims, with responsibilities spanning procurement and

Qualifications

• Experience in purchasing and contract records management.
• Coordination with suppliers locally and overseas.
• Experience coordinating with overseas customers is a plus.

Responsibilities

• Monitor and update Purchase Contract records.
• Assist MD in coordinating with suppliers (local & oversea).
• Follow up on Purchase Contracts and issue documents as needed.
• Follow up on shipping schedules and shipping documents.
• Coordinate payments and discrepancies/claims.
• Coordinate purchase shipping schedules with internal stakeholders.
• Coordinate payment arrangements and related documents.
• Monitor and update Sales Contract records.
• Assist MD in coordinating with overseas customers.

Job description

Company Overview:

Our client is a Malaysian industrial waste management and recycling company established in 2001, headquartered in Simpang Ampat, Penang. The company specialises in electronic waste (e-waste), metal and scrap recycling, solder dross recovery, metal chip recovery and lithium-ion battery recycling, providing end-to-end waste management solutions to industrial and manufacturing clients.

The company is a fully licensed and ISO-certified facility, with certifications including ISO 9001, ISO 14001 and ISO 45001. It also operates with Department of Environment (DOE) licensing for scheduled waste management and recycling activities.

Responsibilities

1.Purchase

Monitoring and updating of Purchase Contract records

Assist the Managing Director in coordinating with suppliers (local & oversea)

Follow up on the Purchase Contract (supplier or CTI to issue)

Follow up on the shipping schedule

Follow up on the shipping documents

Coordinate in arranging payment

Coordinate on the discrepancies and claims

Internal coordination

Coordinate the purchase shipping schedule with the stakeholders

Coordinate payment arrangements with the stakeholders

Coordinate the discrepancies and claims documents with the stakeholders

To request LME price from Managing Director

Monitoring and updating of Sales Contract records

Assist the Managing Director in coordinating with customers (overseas)

Follow up on the Sales Contract (customers or us to issue)

To coordinate the shipping schedule

To ensure shipping documents are well received

Coordinate in collecting payment

Coordinate on the discrepancies and claims

Internal coordination:

Coordinate the sales shipping schedule with the stakeholders

Coordinate invoice preparation with the stakeholders

Coordinate the discrepancies and claims documents with the stakeholders

To request LME price from Managing Director

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