Contract Support: Operations & Finance Specialist

CBRE; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

CBRE Contract Support Associate in Kuala Lumpur is responsible for delivering exceptional customer service and administrative support to a large business unit, facility, or account. You will handle invoicing, cost center coding, vendor onboarding, and monthly contract reporting to ensure timely and accurate financial outputs.

The role requires strong MS Office skills, the ability to manage complex information concisely, and a proactive approach to process improvements and safety documentation.

Qualifications

• High School Diploma or GED with 3-4 years of job‑related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In‑depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Responsibilities

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.
• Understand the scope of the contract and make sure that all work is carried out accordingly.
• Be a financial and operational systems champion. Suggest efforts to put in place cost‑saving opportunities to maximize customer and financial savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub‑contractor paperwork.
• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

Skills

MS Office

Excel

Word

Outlook

Education

High school diploma or GED

Job description

CBRE Contract Support Associate in Kuala Lumpur is responsible for delivering exceptional customer service and administrative support to a large business unit, facility, or account. You will handle invoicing, cost center coding, vendor onboarding, and monthly contract reporting to ensure timely and accurate financial outputs.

The role requires strong MS Office skills, the ability to manage complex information concisely, and a proactive approach to process improvements and safety documentation.