Contract Management & Procurement Governance Intern

Menara Maxis; Kuala Lumpur; On-site; MYR 13,000 - 25,000; Full time

Job summary

Maxis is seeking a Contract Management & Procurement Governance Intern in Kuala Lumpur to gain hands-on experience in procurement governance, vendor management, spend analysis and contract management within the Enterprise business. You will support spend reviews, forecasting, and the creation of OA contracts, contributing to compliance and efficiency across the organization.

Ideal candidates possess analytical and communication skills, with a degree in business, supply chain, or related fields;

Qualifications

• Strong numerical and data analysis ability for spend data and vendor patterns.
• Clear communication for stakeholder engagement and documentation.
• Organisational skills to manage multiple tasks and deadlines.

Responsibilities

• Support spend analysis by reviewing historical purchase and invoice data across vendors.
• Analyze purchasing data by category, business unit, and trends.
• Consolidate spending information to establish annual spend baselines and vendor profiles.
• Identify procurement categories suitable for OA or framework agreements.
• Coordinate with Procurement, Finance, and stakeholders for sourcing activities.
• Maintain documentation and audit trails to ensure governance compliance.

Skills

Analytical skills

Communication skills

Organisational skills

Procurement knowledge

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Supply Chain Management

Tools

SAP

ERP systems

Power BI

Procurement systems

Job description

Are you ready to get ahead in your career? We want to empower you to turn your ambitions into achievements. We thrive in inclusiveness, diversity and embrace close collaborations for you to create impact for yourself and others. Together, we aim to bring the best of technology to help people, businesses and the nation to be ahead in a changing world. To realise our vision to become Malaysia’s leading converged solutions company, we are looking for a new talent to innovate and grow with us in a culture that values commitment, performance and possibilities.

Why does this job exist and why is it critical? Join us as a Contract Management & Procurement Governance Intern and gain hands‑on experience in procurement governance, vendor management, spend analysis, and contract management within the Enterprise business. In this role, you will be involved in reviewing vendor spending patterns, supporting procurement optimisation initiatives, coordinating with stakeholders, and assisting in the establishment of procurement contracts and Outline Agreements (OA). This internship offers an opportunity to develop analytical, commercial, and stakeholder management skills while contributing to projects that enhance procurement efficiency, compliance, and governance across the organization.

Key Responsibilities

• Support spend analysis activities by reviewing historical purchase and invoice transactions across multiple vendors.
• Analyze purchasing data based on vendor, product or service category, business unit, purchase frequency, transaction volume, expenditure trends, and purchasing patterns.
• Consolidate spending information to establish annualised spend baselines and vendor spend profiles.
• Assist in identifying purchasing trends and categorising requirements into: Predictable requirements, Variable requirements, Project‑based requirements, Ad hoc or exceptional purchases.
• Engage with internal stakeholders to gather historical and future demand requirements.
• Support demand and spend forecasting activities by collecting expenditure projections and comparing them against historical purchasing patterns.
• Assist in developing estimated annual contract values, transaction volumes, and spend forecasts.
• Identify procurement categories that may be suitable for Outline Agreements (OA), framework agreements, rate contracts, or other commercial arrangements.
• Prepare supporting information required for procurement and contract development, including: Historical expenditure analysis, Purchase frequency data, Demand forecasts, Scope of goods and services, Vendor information, Business justifications, Pricing information, Contract duration requirements, Expected contract values.
• Coordinate with Procurement, Finance, business stakeholders, and vendors to support sourcing and contracting activities.
• Track contract and Outline Agreement progress through review, negotiation, approval, and implementation stages.
• Maintain proper documentation, records, and audit trails to ensure compliance with procurement governance requirements.

Preferred Skills/Qualifications

• Analytical Skills: Strong numerical and analytical skills with the ability to work with large transaction and vendor datasets. Proficiency in Microsoft Excel for data analysis, reporting, and spend tracking. Strong attention to detail to ensure accuracy in analysis, forecasting, and documentation. Problem‑solving mindset to identify spending trends, procurement opportunities, and process improvements.
• Communication Skills: Good written and verbal communication skills for stakeholder engagement, reporting, and documentation. Ability to coordinate effectively with multiple stakeholders across business units, Procurement, Finance, and vendors.
• Soft Skills: Strong organisational skills with the ability to manage multiple tasks and priorities. Ability to follow up systematically on outstanding actions and deliverables. Adaptability and eagerness to learn procurement, contract management, and commercial governance processes. High level of professionalism, accountability, and attention to detail.
• Technical Knowledge (Advantageous): Basic understanding of procurement, contract management, vendor management, or commercial processes. Knowledge of SAP, ERP systems, Power BI, procurement systems, or contract management tools is an advantage but not mandatory.
• Qualifications: Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Finance, Accounting, Economics, Contract Management, Business Analytics, or other related disciplines.

Internship Period / Contract Duration

We are looking for candidates available for an internship or contract placement based on business requirements. Applicants should clearly indicate their availability period in their CV.

Maxis values diverse voices & people. We hire and reward our employees based on capability & performance — regardless of ethnicity, gender, age, education, religion, nationality or physical ability.

Tomorrow Begins Today We are the leading integrated telco in Malaysia, connecting people and businesses to a world of possibilities. Tomorrow Begins Today, as we make aspiration achievable today with reliable connectivity and simple experiences. We deeply believe that the key element to our success has always been our people.

Visit our careers page to learn more about #LifeAtMaxis. #SimplyMaxis Culture. To realise our shared vision to be the leading integrated telco in Malaysia, we have embedded the language of commitment, performance, and possibilities to embody our culture values.

Our #SimplyMaxis culture encompasses four values which are ‘Keep It Simple’, ‘Focus On Real Customer Needs’, ‘Go For Gold’, and ‘Celebrate Winning Together’.

Watch these videos and hear from our people who live and breathe our #SimplyMaxis culture.