CONTRACT AND PROCUREMENT EXECUTIVE

Rafulin Holdings Sdn Bhd; Kota Samarahan; On-site; MYR 120,000 - 180,000; Full time

Job summary

Rafulin Holdings Sdn Bhd in Kota Samarahan, Malaysia is seeking a Procurement/Contracts Specialist to manage end-to-end procurement, contract administration, and vendor performance for maintenance and asset replacement projects. You will drive cost-effective operations to meet KPIs, minimize compliance risks, and support lifecycle asset replacement through strong stakeholder coordination.

The role requires a Bachelor’s degree in a related field and a minimum of 3 years’ experience in

Qualifications

• Bachelor's degree in a related field.
• Minimum 3 years of experience in procurement, contract administration, or facilities management.
• Experience in tendering, supplier management, and contract administration.
• Exposure to maintenance services and asset replacement works.
• Familiarity with KPIs, budgets, and service contracts is an added advantage.
• Able to work with clients, contractors, suppliers, and internal stakeholders.

Responsibilities

• Manage end-to-end procurement process, including sourcing, tendering, quotation, evaluation, negotiation, and award of contracts for maintenance, materials, equipment, and asset replacement projects.
• Administer and monitor contracts, service agreements, purchase orders, and contract renewals to ensure compliance with obligations.
• Coordinate procurement activities for lifecycle asset replacement programs, ensuring timely delivery and cost effectiveness.
• Develop and maintain relationships with suppliers, contractors, and service providers while monitoring performance and service delivery.
• Conduct commercial evaluations and provide recommendations for supplier selection and contract awards.
• Support achievement of contractual KPIs and service levels while minimizing deductions and non-compliance incidents.
• Ensure compliance with Concession Agreement, statutory regulations, by-laws, and company policies.
• Negotiate pricing, terms, and conditions to optimize operational costs.
• Prepare and maintain procurement records, contracts, tender docs, evaluation reports, and management reports.
• Monitor procurement budgets, expenditures and cost-saving initiatives.
• Coordinate with Operations, Engineering, Finance, and client representatives to support maintenance and asset replacement requirements.
• Manage contract variations and change orders including commercial evaluation and documentation.
• Identify opportunities for additional work and revenue enhancement.
• Support audits through proper documentation and governance compliance.

Skills

Procurement

Contract administration

Vendor management

Budget management

Stakeholder coordination

Tendering

Education

Bachelor's Degree in Quantity Surveying, Building Surveying, Facilities Management, Engineering, or a related field

Job description

To ensure compliance with concession, statutory, and contractual requirements while managing procurement, contracts, and vendor performance for maintenance and asset replacement works. The role drives cost-effective operations to achieve contractual KPIs, minimize compliance risks and financial deductions, and support lifecycle asset replacement and campus facilities sustainability through effective stakeholder coordination, reporting, and governance.

Job Description:

• 1. Manage the end-to-end procurement process, including sourcing, tendering, quotation, evaluation, negotiation, and award of contracts for maintenance services, materials, equipment, and asset replacement projects.
• 2. Administer and monitor contracts, service agreements, purchase orders, and contract renewals to ensure compliance with contractual obligations and company requirements.
• 3. Coordinate procurement activities for lifecycle asset replacement programs, ensuring timely delivery, cost effectiveness, and adherence to approved specifications.
• 4. Develop and maintain relationships with suppliers, contractors, and service providers while monitoring their performance, quality, and service delivery.
• 5. Conduct commercial evaluations and provide recommendations for supplier selection and contract awards.
• 6. Support the achievement of contractual KPIs and service level requirements while minimizing deductions, demerits, and non-compliance incidents.
• 7. Ensure compliance with the Concession Agreement, statutory regulations, by-laws, company policies, and procurement procedures.
• 8. Negotiate pricing, terms, and conditions to achieve value for money and optimize operational and maintenance costs.
• 9. Prepare and maintain procurement records, contracts, tender documentation, evaluation reports, and management reports.
• 10. Monitor procurement budgets, expenditures, and cost-saving initiatives to support effective financial management.
• 11. Coordinate with Operations, Engineering, Finance, and client representatives to support maintenance, project, and asset replacement requirements.
• 12. Manage contract variations, additional work, and change orders, including commercial evaluation and documentation.
• 13. Identify opportunities for additional work and revenue enhancement in support of business objectives.
• 14. Support internal and external audits by ensuring proper documentation, record keeping, and compliance with governance requirements.
• 15. Undertake any other duties and responsibilities as assigned by Management from time to time.

Job Requirements:

• Bachelor's Degree in Quantity Surveying, Building Surveying, Facilities Management, Engineering, or a related field.
• Minimum 3 years of experience in procurement, contract administration, or facilities management.
• Experience in tendering, supplier management, and contract administration.
• Exposure to maintenance services and asset replacement works.
• Familiarity with KPIs, budgets, and service contracts is an added advantage.
• Able to work with clients, contractors, suppliers, and internal stakeholders.