Contract Administrator (EPCIC & Oil & Gas)

Genting Energy; Kuala Lumpur; On-site; MYR 180,000 - 300,000; Full time

Job summary

Genting Energy in Malaysia seeks a senior Contract Administration & Management professional to lead contract governance across EPCIC projects in the oil and gas sector. You will work directly with the Package Project Manager, ensure compliance, manage correspondences and variations, and maintain change registers.

This role requires fluency in English and Mandarin, a relevant degree, and extensive experience.

Qualifications

• Bachelor’s degree or higher in a relevant field; professional certifications in Contract Management, Arbitration, or Construction Law are highly desirable.
• Proficient in English (spoken and written).
• Proficient in Mandarin (spoken and/or written).
• Minimum 15 years of progressive experience in contract management within the oil & gas, LNG, or energy sector (preferably on the client side).
• Proven experience managing at least two full cycles of EPCIC contracts.
• Willing to travel to the field and other areas.

Responsibilities

• Oversee contract administration, ensure compliance with policies and log updates.
• Establish, manage, and maintain a Contract Change Register to track variations, claims, and amendments.
• Coordinate evaluation/assessment of VOP and approvals of the VO for management.
• Negotiate final accounts, performance guarantees, and insurance requirements with contractors.
• Lead the evaluation, preparation, negotiation, and settlement of contractual claims with EPCIC contractors and other contractors.
• Collaborate with Legal and Project Teams to manage dispute resolution processes.
• Provide contractual inputs to Project Controls for budget forecasting, cost reporting, and schedule risk assessments.
• Participate in risk workshops to identify and mitigate contractual risks and ensure flow-down of obligations.

Skills

Contract management

Budget forecasting

Dispute resolution

Stakeholder communication

English

Mandarin

Education

Bachelor’s degree in Law, Engineering, or Business

MRICS

FIDIC

CIArb

Tools

Contract management software

Job description

1. Contract Administration & Management

• To work with and directly under the Package Project Manager.
• Ensure full compliance with company contracting policies, legal requirements, and project specific obligations.
• To manage project correspondences, prepare and update correspondences log periodically
• Establish, manage, and maintain a Contract Change Register to track variations, claims, and amendments
• To work with PMT for the evaluation/ assessment of the VOP; preparation and presentation of the internal memorandum for Management’s consideration and approval of the VO
• Oversee the preparation and negotiation of final accounts, performance guarantees, and insurance requirements with contractors and vendors

2. Claims & Dispute Resolution

• Lead the evaluation, preparation, negotiation, and settlement of contractual claims with EPCIC contractors, and other contractors.
• Collaborate with Legal and Project Teams to manage dispute resolution processes, including mediation, arbitration, or litigation when required.
• Proactively identify potential contractual risks and drive early resolution strategies to protect company interests.

3. Stakeholder & Cross-Functional Coordination

• Provide contractual inputs to Project Controls for budget forecasting, cost reporting, and schedule risk assessments.

4. Risk & Governance Management

• Participate in internal and external Risk Workshops to identify, evaluate, and mitigate contractual and commercial risks.
• Ensure proper flow-down of contract obligations to subcontractors, vendors, and partners.
• Implement robust Anti-Bribery & Corruption (ABC) and Counterparty Due Diligence processes aligned with company policy and lenders’ compliance requirements.

5. Team Leadership & Development

• Provide coaching and contract management training for project personnel to enhance organizational capability.
• Drive knowledge-sharing and lessons-learned programs across multiple projects.

Requirement

• Bachelor’s degree in Law, Engineering, Business, or related fields. Professional certifications in Contract Management, Arbitration, or Construction Law (e.g., MRICS, FIDIC, CIArb) are highly desirable.
• Proficient in English [both spoken and written skills].
• Proficient in Mandarin [spoken and/or written skills].
• Minimum 15 years of progressive experience in contract management within the oil & gas, LNG, or energy sector (preferably working on Client's side).
• Proven experience in managing at least two full cycles of EPCIC contracts.
• Willing to travel to the field and other areas.