Construction Site Admin & Documentation Lead

Private Advertiser; West Coast Division; On-site; MYR 26,000 - 32,000; Full time

Job summary

Private Advertiser seeks a responsible Site Admin to support daily construction-site administration. You will work with the Site Manager, Project Manager, subcontractors and internal teams to maintain records, documents, and reporting.

Requirements include a minimum diploma, 1-3 years in construction site administration, and proficiency in Word/Excel. Willingness to travel to project sites and ability to handle multiple tasks are essential.

Qualifications

• Minimum SPM / Diploma in Business Administration, Office Administration, Construction Management, or related field.
• 1-3 years of relevant construction site administration experience preferred.
• Fresh graduates with good organizational and computer skills may be considered.
• Proficient in Microsoft Word and Excel.
• Experience with document control, filing, reporting, and record keeping is advantageous.
• Good communication and interpersonal skills.
• Organized, responsible, detail-oriented, and able to follow up on tasks.
• Able to manage multiple tasks and meet deadlines.
• Willing to travel to project sites.

Responsibilities

• Handle day-to-day site administrative duties, including documentation, filing, data entry, and record keeping.
• Maintain organized filing of site documents, drawings, reports, submissions, and records.
• Prepare daily/weekly site reports, attendance records, progress updates, and other admin reports.
• Maintain workers' attendance, manpower records, leave records, and personnel documentation.
• Coordinate and maintain records for material deliveries, orders, site requests, and supporting documents.
• Assist procurement coordination and follow up with suppliers on deliveries.
• Manage incoming/outgoing site correspondence, emails, letters, transmittals, and documents.
• Track drawings submissions, approvals, inspections, and project documentation.
• Support Site Manager and Project Manager with admin tasks.
• Coordinate with suppliers, subcontractors, consultants, and internal teams as needed.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Independent work

Education

SPM/ Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Document control

Job description

Private Advertiser seeks a responsible Site Admin to support daily construction-site administration. You will work with the Site Manager, Project Manager, subcontractors and internal teams to maintain records, documents, and reporting.

Requirements include a minimum diploma, 1-3 years in construction site administration, and proficiency in Word/Excel. Willingness to travel to project sites and ability to handle multiple tasks are essential.