Compliance Assistant/ Executive

Integrated Cold Chain Logistics Sdn. Bhd.(Penang); Seberang Perai; On-site; MYR 33,000 - 58,000; Full time

Job summary

Integrated Cold Chain Logistics Sdn. Bhd. (ICCL) is seeking a Compliance Executive to support the Compliance Department under the guidance of the Compliance Manager.

You will maintain documentation, monitor compliance activities, and assist in audits to ensure accuracy and security of records. As the central Document Controller, you will register, classify, file, and distribute controlled documents, coordinate annual reviews, train staff, and assist in internal and external audits and

Responsibilities

• Serve as Document Controller for the company's compliance documents which responsible for managing, monitoring and maintaining a controlled document.
• Register new or revised documents, including SOPs, Wis, forms, records, and policies.
• Ensures all controlled documents is in classification, sorting, filing and proper archiving.
• Manage document storage (physical & digital) in an organized and secure manner.
• Maintain a master list of all documents and control their distribution to ensure only the latest, approved versions are in use.
• Coordinate and track the annual review of all controlled documents to ensure they remain current and accurate.
• Train personnel on procedure related with the controlled documents.
• Assist in preparing and submit required documents for internal/external audits.
• Assist in conducting company audits to ensure documents are being followed.
• Assist in and support internal and external compliance/customer audits, inspections, and follow-up

Job description

Under guidance and supervision of the Compliance Manager, responsible to support Compliance department in daily operations by maintaining documentation, monitoring compliance activities, and assisting in audits. Acts as the central Document Controller to ensure all compliance-related documents are updated, accessible, and securely maintained.

PRIMARY DUTIES AND RESPONSIBILITIES: -

1. Serve as Document Controller for the company's compliance documents which responsible for managing, monitoring and maintaining a controlled document.

2. Register new or revised documents, including SOPs, Wis, forms, records, and policies.

3. Ensures all controlled documents is in classification, sorting, filing and proper archiving.

4. Manage document storage (physical & digital) in an organized and secure manner.

5. Maintain a master list of all documents and control their distribution to ensure only the latest, approved versions are in use.

6. Coordinate and track the annual review of all controlled documents to ensure they remain current and accurate.

7. Train personnel on procedure related with the controlled documents.

8. Assist in preparing and submit required documents for internal/external audits.

9. Assist in conducting company audits to ensure documents are being followed.

10. Assist in and support internal and external compliance/customer audits, inspections, and follow-up

PRP (Prerequisite Program) inspections.

11. Ensure timely and accurate filling of compliance report.

12. To perform any and all other duties assigned by superior or management from time to time

13. Ensure timely and accurate filing of compliance reports.

INDIVIDUAL KPIs:

1. Documents properly update filed & archived (digital & physical).

2. Able to present requested documents during audits.

3. New/revised documents registered within 5 working days.

4. Up to date Master Document List & ensure NO uncontrolled documents in circulation.

5. Complete of ad hoc task within deadline.

Logistics, Freight & Delivery Services 101-1,000 employees

Integrated Cold Chain Logistics Sdn. Bhd. (ICCL) is a leading cold chain logistics provider in Malaysia, specialising in temperature-controlled warehousing, refrigerated transportation, haulage and value-added logistics solutions.

As part of the Nichirei Group, ICCL combines local expertise with international standards to deliver reliable and efficient supply chain services. With facilities and a nationwide distribution network, we support customers across Malaysia.

Driven by operational excellence, innovation and customer-focused service, ICCL continues to strengthen its position as a trusted cold chain logistics partner.

Integrated Cold Chain Logistics Sdn. Bhd. (ICCL) is a leading cold chain logistics provider in Malaysia, specialising in temperature-controlled warehousing, refrigerated transportation, haulage and value-added logistics solutions.

As part of the Nichirei Group, ICCL combines local expertise with international standards to deliver reliable and efficient supply chain services. With facilities and a nationwide distribution network, we support customers across Malaysia.

Driven by operational excellence, innovation and customer-focused service, ICCL continues to strengthen its position as a trusted cold chain logistics partner.

What can I earn as a Compliance Executive