Completion Management System (CMS) Administrator

Elsa Talent; Kuala Lumpur; On-site; MYR 60,000 - 120,000; Full time

Job summary

Elsa Talent is seeking a Completion Management System (CMS) Administrator for a one-year contract in the oil & gas sector. The role focuses on ensuring CMS readiness, coordinating phases from construction to handover, and maintaining complete documentation across project lifecycle.

The ideal candidate has a Diploma in Engineering, at least 6 years in oil & gas, and hands-on CMS/office reporting experience. Strong coordination with multidisciplinary teams is essential.

Qualifications

• Diploma in Engineering or equivalent.
• Minimum 6 years in oil & gas, incl. 3+ years in similar role.
• Experience in engineering/construction project administration and commissioning documentation.
• Familiar with CMS activities and related documentation.
• Proficiency in MS Office and project reporting tools.
• Strong organisational skills and ability to coordinate with multidisciplinary teams.

Responsibilities

• Ensure CMS system readiness and documentation for each project phase transition (construction to handover).
• Monitor and track completion status to meet acceptance criteria before handover.
• Coordinate, consolidate, and maintain inspection reports, punch lists and completion records.
• Operate and maintain CMS at project site with timely data entry and reporting.
• Monitor outstanding work, follow up with teams, and provide progress updates.
• Coordinate with construction, pre-commissioning, commissioning, and operations teams and vendors for smooth turnover.
• Prepare and maintain completion status reports and handover documentation.
• Ensure CMS data accuracy, completeness, and traceability per procedures and standards.

Skills

Organisational skills

Attention to detail

Coordination

Education

Diploma in Engineering

Tools

CMS software

Microsoft Office

Job description

Completion Management System (CMS) Administrator

Position : Completion Management System (CMS) Administrator

Industry : Oil & Gas

Employment Type : Contract (1 year)

Job Scope(s):

• Ensure system readiness and proper documentation for each project phase transition, including construction, pre-commissioning, commissioning, start-up, and final handover, in accordance with company guidelines and project requirements.


• Monitor and track system and subsystem completion status to ensure all required acceptance criteria are fulfilled before phase handover.


• Coordinate, consolidate, and maintain inspection reports, punch lists, and completion records throughout the project lifecycle.


• Operate and maintain the Completion Management System (CMS) at the project site, ensuring accurate and timely data entry and reporting.


• Monitor outstanding work and punch list items, follow up with relevant teams, and provide regular updates on completion progress.


• Coordinate with construction, pre-commissioning, commissioning, and operations teams, as well as company representatives and third-party vendors, to facilitate smooth phase turnover.


• Prepare and maintain completion status reports, system handover documentation, and other required project records.


• Ensure the accuracy, completeness, and traceability of CMS data and documentation in accordance with project procedures and applicable standards.

Requirement(s):

• Diploma in Engineering or an equivalent relevant qualification.


• Minimum 6 years of relevant experience in the oil and gas industry, including at least 3 years in a similar role or capacity.


• Relevant experience in engineering or construction project administration, commissioning documentation, and completion reporting.


• Familiarity with engineering, construction, pre-commissioning, and commissioning activities.


• Experience using Completion Management System (CMS) software.


• Computer literate, with good working knowledge of Microsoft Office applications and project reporting tools.


• Strong organisational skills, attention to detail, and the ability to coordinate with multidisciplinary project teams.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process

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