Completion Management System Administrator

Elsa Talent Solutions Sdn. Bhd.; Kuala Lumpur; On-site; MYR 108,000 - 144,000; Full time

Job summary

Elsa Talent Solutions Sdn. Bhd. seeks a Completion Management System (CMS) Administrator in Kuala Lumpur for a 1-year contract. Responsible for system readiness, documentation, and phase handovers across construction, pre-commissioning, commissioning, and start-up stages.

The role requires a Diploma in Engineering and 6+ years in the oil and gas industry, with at least 3 years in a similar CMS-focused capacity. Proficiency in CMS software and MS Office is essential.

Qualifications

• Diploma in Engineering or equivalent qualification.
• Experience in oil & gas industry with at least 3 years in a similar role.
• Experience in engineering/construction project administration, commissioning documentation, and completion reporting.
• Familiarity with engineering, construction, pre-commissioning, and commissioning activities.
• Experience using Completion Management System (CMS) software.
• Proficient in Microsoft Office and project reporting tools.
• Strong organisational skills and ability to coordinate with multidisciplinary teams.

Responsibilities

• Ensure system readiness and proper documentation for each project phase transition (construction, pre-commissioning, commissioning, start-up, handover).
• Monitor and track system and subsystem completion status to meet acceptance criteria before handover.
• Coordinate, consolidate, and maintain inspection reports, punch lists, and completion records throughout the project lifecycle.
• Operate and maintain the CMS at the project site, ensuring accurate data entry and reporting.
• Monitor outstanding work and punch list items and provide regular progress updates.
• Coordinate with construction, pre-commissioning, commissioning, operations, and third-party vendors for smooth phase turnover.
• Prepare and maintain completion status reports, handover documentation, and project records.
• Ensure CMS data/documentation accuracy, completeness, and traceability per procedures and standards.

Skills

Documentation

Coordination

Project administration

Attention to detail

Multidisciplinary teamwork

Microsoft Office

Education

Diploma in Engineering

Tools

CMS software

Job description

Position : Completion Management System (CMS) Administrator

Industry : Oil & Gas

Employment Type : Contract (1 year)

Location : Kuala Lumpur

Job Scope(s):

• Ensure system readiness and proper documentation for each project phase transition, including construction, pre-commissioning, commissioning, start-up, and final handover, in accordance with company guidelines and project requirements.
• Monitor and track system and subsystem completion status to ensure all required acceptance criteria are fulfilled before phase handover.
• Coordinate, consolidate, and maintain inspection reports, punch lists, and completion records throughout the project lifecycle.
• Operate and maintain the Completion Management System (CMS) at the project site, ensuring accurate and timely data entry and reporting.
• Monitor outstanding work and punch list items, follow up with relevant teams, and provide regular updates on completion progress.
• Coordinate with construction, pre-commissioning, commissioning, and operations teams, as well as company representatives and third-party vendors, to facilitate smooth phase turnover.
• Prepare and maintain completion status reports, system handover documentation, and other required project records.
• Ensure the accuracy, completeness, and traceability of CMS data and documentation in accordance with project procedures and applicable standards.

Requirement(s):

• Diploma in Engineering or an equivalent relevant qualification.
• Minimum 6 years of relevant experience in the oil and gas industry, including at least 3 years in a similar role or capacity.
• Relevant experience in engineering or construction project administration, commissioning documentation, and completion reporting.
• Familiarity with engineering, construction, pre-commissioning, and commissioning activities.
• Experience using Completion Management System (CMS) software.
• Computer literate, with good working knowledge of Microsoft Office applications and project reporting tools.
• Strong organisational skills, attention to detail, and the ability to coordinate with multidisciplinary project teams.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process