Company Secretary (COSEC) Manager

Duopharma Biotech Bhd Group of Companies.; Kuala Lumpur; On-site; MYR 150,000 - 230,000; Full time

Job summary

Duopharma Biotech Berhad is seeking an experienced Company Secretarial professional to support the Chief Legal Officer & Group Company Secretary in driving governance excellence across the Duopharma Group. You will manage board and committee meetings, prepare minutes and resolutions, maintain statutory records, ensure timely regulatory lodgements, and advise on corporate governance and compliance.

This role provides exposure to listed‑company reporting, governance disclosures, and stakeholder

Qualifications

• Bachelor's Degree in Law, Corporate Administration, Business, Governance, or related discipline.
• Licensed Company Secretary qualification is preferred.
• Minimum 6 years of relevant experience in company secretarial, corporate governance, or listed company environments.
• Experience supporting Board and Board Committee activities.
• Familiarity with Bursa Malaysia Listing Requirements and Companies Act 2016.

Responsibilities

• Coordinate preparation of Board papers, and meeting materials.
• Support Annual General Meetings and shareholder-related matters.
• Prepare and review corporate disclosures, reports, and governance-related documentation.
• Draft and review Bursa Malaysia announcements and related corporate communications.
• Assist in preparing governance disclosures for annual reports and related publications.
• Coordinate annual declarations, due diligence exercises, and conflict of interest disclosures for Directors and senior management.
• Manage company secretarial matters for assigned subsidiaries.
• Support governance initiatives, policy reviews, and compliance programmes.

Skills

Company secretarial

Governance

Stakeholder management

Board support

Project management

Regulatory compliance

Report writing

Attention to detail

Education

Bachelor's degree in Law / Corporate Administration / Governance

Licensed Company Secretary qualification

Job description

Job Summary

We are seeking an experienced and highly motivated Company Secretarial professional to support the Chief Legal Officer & Group Company Secretary in driving corporate governance excellence across the Duopharma Group. This role is responsible for managing company secretarial functions, ensuring compliance with regulatory requirements, supporting Board and Board Committee activities, and promoting best practices in corporate governance.

Key Responsibilities

Corporate Secretarial Management

Manage and coordinate Board, Board Committee, Shareholders', and regional company meetings.

Attend meetings and prepare accurate minutes, resolutions, and follow‑up action items.

Ensure timely lodgement of statutory documents and submissions with relevant regulatory authorities.

Maintain statutory records, registers, minute books, and corporate documentation for the Group.

Corporate Governance & Compliance

Ensure compliance with the Companies Act 2016, Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance, and other applicable regulations.

Advise management and business units on corporate governance and statutory compliance matters.

Monitor regulatory developments and assess their impact on the Group.

Support governance initiatives, policy reviews, and compliance programmes.

Board & Shareholder Support

Coordinate preparation of Board papers and meeting materials.

Support Annual General Meetings and other shareholder‑related matters.

Prepare and review corporate disclosures, reports, and governance‑related documentation.

Draft and review Bursa Malaysia announcements and related corporate communications.

Corporate Reporting & Regulatory Matters

Assist in preparing governance disclosures for the Integrated Annual Report, Corporate Governance Report, Sustainability Report, Financial Statements, and related publications.

Coordinate annual declarations, due diligence exercises, and conflict of interest disclosures for Directors and senior management.

Subsidiary & Corporate Exercise Support

Manage company secretarial matters for assigned subsidiaries.

Support corporate exercises, due diligence projects, and strategic corporate initiatives.

Liaise with regulators, external auditors, lawyers, registrars, merchant bankers, and other professional advisors.

Training & Stakeholder Engagement

Coordinate Directors' and Senior Management training programmes.

Build and maintain effective working relationships with Board members, senior management, regulators, and external stakeholders.

Requirements

Qualifications

Bachelor's Degree in Law, Corporate Administration, Business, Governance, or related discipline.

Licensed Company Secretary qualification is preferred.

Experience

Minimum 6 years of relevant experience in company secretarial, corporate governance, or listed company environments.

Experience supporting Board and Board Committee activities.

Familiarity with Bursa Malaysia Listing Requirements and Companies Act 2016.

Technical Skills & Knowledge

Strong knowledge of corporate governance frameworks and statutory compliance requirements.

Experience preparing Board papers, resolutions, minutes, and regulatory submissions.

Excellent report writing and documentation skills.

Strong understanding of listed company regulatory requirements.

Excellent communication and stakeholder management skills.

High level of professionalism, integrity, and confidentiality.

Strong organiser and project management abilities.

Meticulous attention to detail.

Ability to work independently and manage multiple priorities.

Why Join Us

Opportunity to work closely with the Board of Directors and senior leadership.

Exposure to corporate governance and strategic decision‑making at Group level.

Involvement in listed company compliance, governance, and corporate exercises.

Career development within one of Malaysia's leading pharmaceutical companies.

Duopharma Biotech Berhad began with the establishment of Duopharma (M) Sdn Bhd in 1978. Incorporated in 2000, we are one of Malaysia’s leading pharmaceutical companies listed on the Bursa Malaysia’s Main Market. We specialise in manufacturing, R&D, and marketing of generic drugs and consumer healthcare products (CHAMPS, FLAVETTES, & UPHAMOL) as well as biosimilars (ERYSAA, Basalog One). As a pioneer in halal pharmaceuticals, we were the 1st to receive JAKIM certification for OTC and prescription products under MS2424:2019. Headquartered in Kuala Lumpur, we operate three GMP‑certified plants (Klang, Bangi & Glenmarie) and have a growing presence in Indonesia, the Philippines and Singapore.

Duopharma Biotech Berhad began with the establishment of Duopharma (M) Sdn Bhd in 1978. Incorporated in 2000, we are one of Malaysia’s leading pharmaceutical companies listed on the Bursa Malaysia’s Main Market. We specialise in manufacturing, R&D, and marketing of generic drugs and consumer healthcare products (CHAMPS, FLAVETTES, & UPHAMOL) as well as biosimilars (ERYSAA, Basalog One). As a pioneer in halal pharmaceuticals, we were the 1st to receive JAKIM certification for OTC and prescription products under MS2424:2019. Headquartered in Kuala Lumpur, we operate three GMP‑certified plants (Klang, Bangi & Glenmarie) and have a growing presence in Indonesia, the Philippines and Singapore.