Assistant Manager, Corporate Secretarial

KYM Holdings Bhd; Petaling Jaya; On-site; MYR 90,000 - 150,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Education support

Sports (e.g. Gym)

Parking

Company Activities both at the Headqu

Job summary

KYM Holdings Bhd seeks an experienced Assistant Manager, Corporate Secretariat to support governance for listed and private entities. The role covers statutory compliance, board matters, and regulatory reporting.

You will supervise secretarial staff, prepare resolutions, maintain statutory books, coordinate board meetings, liaise with regulators, and contribute to annual reports and disclosures.

Qualifications

• Proficient in both written and spoken English.
• Good organizational, communication and time management skills.
• Proactive, meticulous and able to manage multiple engagements and work well under pressure.
• Knowledge of Companies Act 2016, SSM requirements, Listing Requirements and Malaysian Governance codes.

Responsibilities

• Assist Head of Corporate Communications & Administration with all company secretarial works for public listed and private limited companies.
• Supervise secretarial staff; prepare/review resolutions and lodgments; monitor deadlines.
• Maintain statutory books and records in compliance with regulatory requirements.
• Organize and attend board and shareholder meetings; prepare agendas, papers and minutes.
• Liaise with regulators and advisers; implement governance initiatives and policies.
• Prepare sections of annual reports and other required disclosures.
• Draft or review legal documents (SPAs, NDAs, tenancy agreements).
• Collaborate across departments to ensure timely reporting.

Skills

English proficiency

Communication skills

Time management

Organizational skills

Proactive

Meticulous

Education

CGI (ICSA) qualification

Associate Member CGI Malaysia

Job description

Looking for your next step in Corporate Secretarial & Governance?

We are seeking an experienced and driven Assistant Manager, Corporate Secretarial to join our team and support the corporate governance and secretarial matters of a public listed companies and private limited companies.

This role offers broader exposure beyond routine secretarial work - including listed-company governance, Board matters, regulatory compliance and corporate exercises.

If you are ready to take the next step in your corporate secretarial career, we would like to hear from you.

Key Responsibilities

Assist the Head of Corporate Communications & Administration with all company secretarial works for public listed companies and private limited companies.

Supervise the secretarial staff on corporate secretarial works, inclusive of preparing and/or reviewing of resolutions and documents for lodgment at the relevant authorities and monitoring compliance with submission deadlines.

Maintain and update the statutory books and records in compliance with the Companies Act, Bursa Malaysia's Listing Requirements and any other regulatory requirements.

Organize and attend meetings of the board of directors, Board committees, and shareholders, including preparation of agenda, meeting papers and minutes.

Liaise with regulators (SSM, Bursa Malaysia) and professional advisers.

Attend and manage drafting or implementing all governance initiatives or practices, policies, and procedures relating thereto of the Group.

Prepare relevant sections of the Company's Annual Report and other reports and analysis as required.

Attend and manage drafting announcement and circular to shareholders

Prepare and/or review legal documents (SPA, Non-Disclosure Agreements, Tenancy Agreements etc).

Collaborate with all departments to ensure the relevant reporting is submitted on a timely basis.

Undertake ad-hoc assignments aligned with business needs.

Qualification & Experiences:

CGI (ICSA) qualification. Associate Member of Chartered Governance Institute of Malaysia (CGI) will have an added advantage.

Minimum 5 year of relevant corporate secretarial experience, preferably with exposure in public listed companies.

Proficient in both written and spoken English.

Good organizational, communication and time management skills.

Proactive, meticulous and able to manage multiple engagements and work well under pressure.

Good knowledge of the Companies Act 2016, SSM requirements, Listing Requirements, Malaysian Code on Corporate Governance and other relevant regulatory requirements.

Experience in legal/corporate matters or due diligence will be an added advantage.

KYM Holdings Bhd is an established public-listed company involved primarily in investment holding. It's principal subsidiaries are mainly involved in the manufacturing and sale of corrugated carton boxes and industrial paper bags. The KYM Group's projects also include infrastructure and property development.

In line with the growth in the Company's subsidiaries and in preparation for further expansions in the near future, we are seeking capable and proactive team-players to join the KYM Group at both the Holding Company level and at the subsidiary level.

Perks and benefits

• Medical
• Miscellaneous allowance
• Education support
• Sports (e.g. Gym)
• Parking
• Company Activities both at the Corporate Headquart