Company Secretary

MCIS LIFE; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

MCIS Insurance in Malaysia (Petaling Jaya) seeks an experienced Company Secretary to lead the secretariat and statutory compliance, supporting the Board of Directors and senior management.

You will oversee minutes, resolutions, filings, and regulatory reporting, ensure compliance with Companies Act 2016, Financial Services Act 2013, and Bank Negara Malaysia, and advise on regulatory developments.

Qualifications

• Membership in MAICSA/CGI/ICSA or equivalent professional body.
• 10–15 years of relevant experience in company secretarial or regulatory compliance.
• Strong knowledge of Financial Services Act 2013, Companies Act 2016, BN(M) regulatory requirements.
• Experience supporting Boards of Directors and Board Committees at a senior level.
• Excellent communication and stakeholder management skills.

Responsibilities

• Serve as Company Secretary to the Board and Board Committees, ensuring effective administration of meetings.
• Lead and manage all company secretarial and statutory compliance activities.
• Ensure compliance with relevant laws and regulations including the Companies Act 2016, Financial Services Act 2013, and BNM.
• Prepare and maintain Board/Committee minutes, resolutions, statutory records and corporate documentation.
• Coordinate Board/Committee meetings, agendas, papers and materials.
• Advise the Board and Senior Management on regulatory developments and compliance requirements.
• Monitor regulatory changes affecting the insurance industry and recommend actions.
• Manage statutory filings, disclosures, and submissions to regulators and stakeholders.
• Maintain statutory registers, common seal and company records.
• Act as liaison between the Board, regulators, advisers and auditors on secretarial matters.

Skills

Stakeholder management

Communication skills

Interpersonal skills

Integrity

Education

Company Secretary qualification (MAICSA/CGI/ICSA)

Job description

About the role
We are seeking a highly experienced and dynamic Company Secretary to lead the Company's secretariat and statutory compliance functions. This role is pivotal in ensuring compliance with regulatory requirements and providing effective support to the Board of Directors and Senior Management. The successful candidate will play a key role in facilitating Board and Committee activities while supporting the Company's commitment to regulatory excellence and sustainable growth.

Key Responsibilities

Serve as the Company Secretary to the Board of Directors and Board Committees, ensuring the effective administration of meetings and secretarial matters.

Lead and manage all company secretarial and statutory compliance activities.

Ensure compliance with the Companies Act 2016, Financial Services Act 2013, Bank Negara Malaysia (BNM) requirements, and other applicable laws and regulations.

Prepare and maintain accurate Board and Committee minutes, resolutions, statutory records, and corporate documentation.

Coordinate Board and Committee meetings, including the preparation and timely circulation of agendas, papers, and meeting materials.

Advise the Board, Board Committees, and Senior Management on regulatory developments and compliance requirements.

Monitor legislative and regulatory changes affecting the insurance industry and recommend appropriate actions to ensure ongoing compliance.

Manage statutory filings, disclosures, and submissions to regulatory authorities and relevant stakeholders.

Maintain the Company's statutory registers, common seal, and company records in accordance with regulatory requirements.

Act as the primary liaison between the Board, regulators, external legal advisers, auditors, and other stakeholders on secretarial matters.

What We're Looking For

Qualified Company Secretary recognised under the Companies Act 2016, with membership in MAICSA/CGI, ICSA, or an equivalent professional body.

Minimum 10 - 15 years of relevant experience in company secretarial or regulatory compliance roles, preferably within the insurance, financial services, or other regulated industries.

Strong knowledge of the Financial Services Act 2013, Companies Act 2016, and Bank Negara Malaysia regulatory requirements.

Proven experience supporting Boards of Directors and Board Committees at a senior level.

Excellent communication, stakeholder management, and interpersonal skills, with the ability to engage confidently with Board members, senior executives, regulators, and external parties.

Strong organisational skills, attention to detail, and the ability to manage multiple priorities in a highly regulated environment.

High level of integrity, professionalism, discretion, and sound judgement.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Head of Department?

While we're in the business of helping people secure their financial future, we don't forget our own people too, for we believe they are our greatest assets. We pride ourselves in being customer-centric, that means putting people first.

Accordingly, we're looking for people who share this same attitude.

At MCIS Insurance, we provide an atmosphere of inclusion, collaboration and innovation that enables individuals to contribute to the overall success of the business through their unique strengths, skills and talents. Our people are the driving force behind the company; it is their commitment and passion that lends to the continuous success of our business.

As a member of the Sanlam Group, MCIS Insurance works closely with its parent company whilst allowing inter-company career opportunities across the Group, in offices around the world. The Sanlam Group is a South Africa-based fully-diversified financial services company, which includes insurance, financial planning, retirement, trust, wills, short term insurance, asset management, capital market activities, investment and wealth.

STEP UP & TAKE CHARGE OF YOUR CAREER

While we're in the business of helping people secure their financial future, we don't forget our own people too, for we believe they are our greatest assets. We pride ourselves in being customer-centric, that means putting people first.

Accordingly, we're looking for people who share this same attitude.

At MCIS Insurance, we provide an atmosphere of inclusion, collaboration and innovation that enables individuals to contribute to the overall success of the business through their unique strengths, skills and talents. Our people are the driving force behind the company; it is their commitment and passion that lends to the continuous success of our business.

As a member of the Sanlam Group, MCIS Insurance works closely with its parent company whilst allowing inter-company career opportunities across the Group, in offices around the world. The Sanlam Group is a South Africa-based fully-diversified financial services company, which includes insurance, financial planning, retirement, trust, wills, short term insurance, asset management, capital market activities, investment and wealth.

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