Clerical Officer( Office administration)

OPTIMUM INFOSOLUTIONS (M) SDN BHD; Kuala Lumpur; On-site; MYR 22,000 - 36,000; Full time

Job summary

OPTIMUM INFOSOLUTIONS (M) SDN BHD is seeking a Clerical Officer to provide efficient administrative support to the JP1 department by following standardised procedures and organisational policies. This role focuses on accurate document management, record keeping and smooth day-to-day operations.

Key tasks include collecting mail, scanning and distributing documents via aNota/eReview, and maintaining inventory records for IT equipment and assets.

Qualifications

• SPM or equivalent academic qualification.
• At least 2 years of experience in office administration.
• Experience in document management, data entry and data mining.
• Strong attention to detail and the ability to manage large volumes of documents, records and data accurately.
• Good communication skills, particularly when dealing with external parties.
• Ability to use shared folders, SharePoint and other office systems for document and record management.

Responsibilities

• Provide general administrative support, including collecting mail from the Mail Unit.
• Scan, record and distribute documents through aNota/eReview to the relevant divisions.
• Record backlog documents from Compactus that are identified for disposal or archiving in accordance with Arkib Negara and JHM guidelines.
• Assist supervisors with lodging electronic copies of documents in shared folders and SharePoint.
• Maintain accurate inventory records for IT equipment, paintings and other departmental assets.
• Maintain staff movement records in the Kijang.Net directory, Microsoft Teams and WhatsApp.
• Maintain records of staff attending local and overseas external courses and training.
• Assist the Senior Supervisor and Deputy Director with coordinating and managing the yearly budget.
• Support the management of department-wide events, including recognition programmes, teambuilding activities, Hari Raya celebrations and Chinese New Year celebrations.
• Assist the Department Risk Officer with managing relevant systems and folders and safeguarding documents in line with organisational policies.
• Handle data entry, record keeping, departmental reporting and other administrative tasks accurately and on time.

Skills

General admin

Data entry

Data mining

Attention to detail

Communication skills

Organisational skills

Team player

Education

SPM or equivalent

Tools

SharePoint

Microsoft Teams

WhatsApp

Kijang.Net

Job description

Clerical Officer( Office administration)

Provide efficient and effective administrative support to the JP1 department by following standardised procedures, guidelines and organisational policies. This operational role supports accurate document management, record keeping, departmental coordination and smooth day-to-day operations.

Key responsibilities

Provide general administrative support, including collecting mail from the Mail Unit.

Scan, record and distribute documents through aNota/eReview to the relevant divisions.

Record backlog documents from Compactus that are identified for disposal or archiving in accordance with Arkib Negara and JHM guidelines.

Assist supervisors with lodging electronic copies of documents in shared folders and SharePoint.

Maintain accurate inventory records for IT equipment, paintings and other departmental assets.

Maintain staff movement records in the Kijang.Net directory, Microsoft Teams and WhatsApp.

Maintain records of staff attending local and overseas external courses and training.

Assist the Senior Supervisor and Deputy Director with coordinating and managing the yearly budget.

Support the management of department-wide events, including recognition programmes, teambuilding activities, Hari Raya celebrations and Chinese New Year celebrations.

Assist the Department Risk Officer with managing relevant systems and folders and safeguarding documents in line with organisational policies.

Handle data entry, record keeping, departmental reporting and other administrative tasks accurately and on time.

Manage multiple administrative priorities and ad hoc responsibilities with flexibility and good judgement.

Provide back-up support to other administrative team members as required.

Work collaboratively with colleagues and communicate professionally with staff and external parties.

What we're looking for

SPM or equivalent academic qualification.

At least 2 years of experience in office administration.

Experience in document management, data entry and data mining.

Strong attention to detail and the ability to manage large volumes of documents, records and data accurately.

Good communication skills, particularly when dealing with external parties.

Ability to use shared folders, SharePoint and other office systems for document and record management.

Strong organisational skills, with the ability to prioritise simultaneous tasks and meet deadlines.

Dependable team player who can provide support across the department when required.

Information Technology Services 101-1,000 employees

Founded in 1997, Optimum is a full-spectrum IT services and solutions company whose mission is to "Empower Business with Technology".

Headquartered in Singapore, Optimum operates from offices in 7 countries with more than 2300 employees across the globe and helps business harness technology to deliver innovative solutions.

We provide cutting-edge software solutions & services on a variety of technology platforms to clients ranging from Fortune 500 companies and to vibrant start-ups.

We offer a comprehensive array of Application Services, Infrastructure Management Services, Cloud and Mobility Solutions, Analytics and Insights and Shared Services.

Founded in 1997, Optimum is a full-spectrum IT services and solutions company whose mission is to "Empower Business with Technology".

Headquartered in Singapore, Optimum operates from offices in 7 countries with more than 2300 employees across the globe and helps business harness technology to deliver innovative solutions.

We provide cutting-edge software solutions & services on a variety of technology platforms to clients ranging from Fortune 500 companies and to vibrant start-ups.

We offer a comprehensive array of Application Services, Infrastructure Management Services, Cloud and Mobility Solutions, Analytics and Insights and Shared Services.