China-Focused Sourcing & Procurement Executive

BAYU SOMERSET SDN BHD; Shah Alam; On-site; MYR 47,000 - 76,000; Full time

Job summary

Bayu Somerset is seeking a Procurement & Sourcing Executive to join our Strategy & Supply Chain team in Malaysia. The role focuses on sourcing products, materials and suppliers with a strong emphasis on China-based sourcing, and requires Mandarin proficiency for direct supplier communication.

You will collaborate with suppliers and internal teams to secure quality goods at competitive costs, manage end-to-end procurement, and ensure timely delivery while driving cost reductions and supplier

Qualifications

• Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, Logistics or a related field.
• 1–3 years of experience in sourcing, procurement, purchasing or supply chain.
• Able to communicate effectively in Mandarin/Chinese, as role requires direct communication with China-based suppliers.
• Able to communicate effectively in English and Bahasa Malaysia.
• Familiarity with Chinese sourcing platforms and supplier networks is an added advantage.
• Strong negotiation and commercial evaluation skills.
• Good numerical skills and comfortable with quotations, costing and price comparisons.
• Strong attention to detail in product specifications, pricing, quantities and delivery timelines.
• Proactive with strong follow-up and problem-solving skills.
• Able to manage multiple sourcing projects and priorities simultaneously.
• Proficient in Microsoft Excel / Google Sheets.
• Experience in fashion, retail, apparel, merchandise, lifestyle products, packaging or consumer goods is an added advantage.

Responsibilities

• Manage end-to-end sourcing and procurement activities for Bayu Somerset.
• Source products, merchandise, packaging, materials, fixtures, equipment and other business requirements.
• Identify, evaluate and develop suitable suppliers, particularly China-based manufacturers and suppliers.
• Communicate directly with Chinese suppliers regarding product specifications, quotations, samples, production requirements and timelines.
• Conduct supplier research, quotation comparisons and cost analysis.
• Negotiate pricing, MOQ, payment terms, lead times and other commercial terms.
• Coordinate product sampling, revisions and approvals between suppliers and internal stakeholders.
• Prepare and manage purchase orders and procurement documentation.
• Monitor production and procurement timelines closely to ensure orders are completed according to schedule.
• Follow up proactively with suppliers on production progress and resolve delays, quality issues or supply challenges.
• Coordinate with logistics, warehouse and relevant teams on shipment and delivery arrangements.
• Maintain accurate procurement trackers, supplier databases, quotations, product costing and purchase records.
• Build and maintain strong relationships with key suppliers.
• Continuously identify opportunities to reduce sourcing costs, improve lead times and strengthen supplier performance.
• Support new product development and ad-hoc sourcing requirements across the business.

Skills

Sourcing

Procurement

Supplier management

Negotiation

Mandarin

Education

Supply Chain degree

Tools

MS Excel

Job description

Bayu Somerset is seeking a Procurement & Sourcing Executive to join our Strategy & Supply Chain team in Malaysia. The role focuses on sourcing products, materials and suppliers with a strong emphasis on China-based sourcing, and requires Mandarin proficiency for direct supplier communication.

You will collaborate with suppliers and internal teams to secure quality goods at competitive costs, manage end-to-end procurement, and ensure timely delivery while driving cost reductions and supplier