Buyer

Phoon Huat Pte. Ltd.; Petaling Jaya; On-site; MYR 90,000 - 130,000; Full time

Job summary

Phoo n Huat Pte. Ltd. is seeking a focused procurement and material planning specialist in Malaysia to manage purchasing, supplier relations, and inventory planning. You will prepare POs, negotiate terms, and monitor supplier performance to ensure timely delivery for sales and production schedules.

Responsibilities include coordinating with QA, Warehouse, Production, and Sales, maintaining records for audits, and driving cost-saving initiatives through improved procurement and inventory control.

Qualifications

• Bachelor’s degree in supply chain, procurement, or related field.
• Minimum 3–5 years of experience in supply chain, procurement, and order management, preferably in a retail environment.
• Strong knowledge of purchasing practices, vendor sourcing, and negotiation techniques.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Power BI) and familiarity with ERP systems (e.g., SAP, Net Stocks).
• Excellent negotiation, communication, and interpersonal skills.
• Strong planning, organizational, and time management capabilities.
• Detail-oriented and organized, with the ability to manage multiple priorities under tight deadlines.
• Ability to work independently and collaboratively as part of a team.
• High level of integrity, attention to detail, and a commitment to achieving procurement objectives.

Responsibilities

• Procurement management: prepare and issue POs, negotiate pricing, terms, and lead times.
• Follow up on outstanding POs to ensure timely delivery and resolve supply issues.
• Evaluate supplier performance on price, quality, delivery, and service.
• Identify alternative suppliers to improve cost competitiveness and minimize supply risks.
• Collaborate with QA, Warehouse, and Logistics to resolve supplier quality issues and inbound/outbound logistics.
• Maintain supplier records, quotations, and procurement documentation for audits.
• Identify cost-saving opportunities and ensure policy compliance.
• Collaborate with Production, Sales, Warehouse, QA, Finance, and Logistics to support daily operations.
• Identify and implement improvements in procurement, material planning, and inventory control.
• Creation of new SKUs and new vendors in the system.
• Perform other relevant duties as assigned by superior or management.
• Material planning: plan material requirements using MRP, coordinate with Production and Sales for timely availability.
• Monitor material shortages and supplier delivery schedules; take corrective action.
• Manage inventory levels, reorder points, safety stock, and obsolescence.
• Ensure accurate inventory records and material transactions in the MRP system.
• Prepare monthly reports on material availability and inventory write-offs.

Skills

Procurement

Negotiation

Vendor sourcing

Planning

Time management

Communication

Teamwork

Detail-oriented

Education

Bachelor’s degree in supply chain management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Power BI

SAP ERP

Net Stocks ERP

Job description

Buyer is responsible for purchasing materials, planning material requirements, monitoring inventory, and ensuring materials are available to support sales and production schedules.

Procurement Management

Prepare and issue purchase orders (POs) in accordance with approved requirements and company procurement procedures.

Negotiate pricing, payment terms, and delivery lead times to achieve competitive purchasing costs.

Follow up on outstanding purchase orders to ensure timely delivery and resolve supply issues.

Evaluate new and existing supplier performance in terms of price, quality, delivery, and service, while maintaining good supplier relationships.

Identify alternative suppliers to improve cost competitiveness and minimize supply risks.

Collaborate with QA, Warehouse and logistics teams to resolve supplier quality issues, coordinate material replacements, follow up on corrective actions, and address inbound and outbound logistics issues.

Maintain accurate supplier records, quotations, purchasing documentation, product specifications, and supporting documents to ensure proper record-keeping for audit compliance.

Identify cost-saving opportunities and ensure compliance with company procurement policies and procedures.

Collaborate with Production, Sales, Warehouse, QA, Finance, and Logistics teams to support daily operations.

Identify and implement improvements in procurement processes, material planning, and inventory control to enhance operational efficiency.

Creation of new SKUs and new vendors into the system.

Perform other relevant duties as assigned by the immediate superior or management.

Material Planning

Plan material requirements based on production schedules, sales forecasts, customer orders, and inventory levels using the MRP system.

Coordinate with Production and Sales teams to ensure timely material availability and meet customer delivery commitments.

Monitor material shortages, supplier delivery schedules, and changes in demand, taking corrective action to minimize delays.

Manage inventory levels, reorder points, safety stock, and slow-moving, excess, and obsolete materials to optimize inventory control.

Ensure accurate and up-to-date inventory records and material transactions in the MRP system.

Prepare monthly report on material availability, inventory write-offs, and participate in supply & planning review meeting.

Skills & Personality Required:

Bachelor’s degree in supply chain management, business administration, or a related field.

Minimum of 3-5 years of experience in supply chain, procurement, and order management, preferably in a retail environment.

Strong knowledge of purchasing practices, vendor sourcing, and negotiation techniques.

Proficiency in Microsoft Office (Excel, Word, Outlook, Power BI) and familiarity with ERP systems (e.g., SAP, Net Stocks) is a plus.

Excellent negotiation, communication, and interpersonal skills.

Strong planning, organizational, and time management capabilities.

Detail-oriented and organized, with the ability to manage multiple priorities under tight deadlines.

Ability to work independently and collaboratively as part of a team.

High level of integrity, attention to detail, and a commitment to achieving procurement objectives