Business Operation Executive / Manager

Max System Solution; Penang; On-site; MYR 80,000 - 120,000; Full time

Job summary

Jora Malaysia is seeking an IT Business Operations Manager in Butterworth, Penang to enhance operational efficiency, service quality, and procurement processes. You will support the General Manager and other managers to ensure smooth service delivery.

The role focuses on SOP compliance, process improvement, supplier management, and building a capable team. Immediate start is preferred for a fast-paced environment.

Qualifications

• Diploma/postgraduate diploma or Bachelor's in CS or related discipline.
• 3–5 years of experience in related field with at least 1 year in leadership/management.
• Experience in system integrator and IT infrastructure.
• Strong organizational and leadership skills.
• Independent and able to work under pressure and tight deadlines.
• Immediate start is advantageous.

Responsibilities

• Support and improve daily business operations.
• Identify operational gaps and inefficiencies; implement improvements.
• Develop, review, and improve SOPs; ensure quotation accuracy.
• Improve documentation practices and SOP standards.
• Strengthen supplier relationships and cost control in IT sourcing.
• Monitor service delivery performance and address delays.
• Coordinate resources for urgent requests and ensure timely resolution.
• Review overall operational performance and risk; escalate major issues to management.

Skills

Leadership

Operations management

Procurement

SOP compliance

Customer experience

Education

Bachelor's Degree in Computer Science or related

Diploma or higher in related discipline

Tools

System integrator

IT infrastructure

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The IT Business Operations Manager is responsible for improving operational efficiency, service quality, procurement processes, SOP compliance, and customer satisfaction. This role focuses on strengthening internal processes and supporting the General Manager & other Managers in ensuring smooth and consistent service delivery.

Key responsibilities

1. Operations Improvement

Support and improve daily business operations.

Identify operational gaps, inefficiencies, and recurring issues.

Recommend and implement workflow improvements.

Monitor operational efficiency and improvement results.

Support the IT Business Delivery Manager in improving overall service delivery.

2. Team and Capability Development

Identify operational and technical skill gaps within the team.

Improve documentation practices, work instructions, and SOP standards.

Promote knowledge sharing and continuous improvement.

Support initiatives to strengthen the team’s operational capabilities.

3. IT Sourcing and Procurement

Source IT hardware, software, licences, network equipment, services, and suppliers.

Compare supplier pricing, specifications, warranty terms, availability, and delivery schedules.

Ensure proposed products and services meet customer requirements.

Maintain reliable supplier relationships and alternative sourcing options.

Support cost control without compromising quality or service requirements.

4. SOP and Quality Control

Develop, review, and improve operational SOPs.

Verify the accuracy and completeness of quotations before submission.

Reduce quotation errors, missing items, and unnecessary repeat site visits.

Improve the quality and consistency of operational documentation.

Monitor compliance with established procedures and quality standards.

Establish service response and turnaround-time targets.

Monitor actual service performance against agreed targets.

Investigate delays and identify their root causes.

Implement corrective and preventive actions.

Improve coordination among internal teams, suppliers, and customers.

6. Customer Experience Improvement

Collect and analyse customer feedback and complaints.

Identify recurring service issues and improvement opportunities.

Recommend preventive measures to avoid repeated problems.

Support improvements that enhance service quality and customer satisfaction.

7. Ad Hoc and Urgent Support

Remain available to support urgent customer requests and operational requirements.

Coordinate the appropriate resources during unforeseen issues.

Ensure timely response, escalation, and resolution.

Maintain service continuity and minimize customer impact.

8. Operational Performance and Risk Management

Review overall operational performance and team productivity.

Monitor SOP compliance and documentation quality.

Evaluate supplier performance, service quality, and delivery reliability.

Identify operational risks and recommend appropriate corrective actions.

Escalate major operational risks and customer-impacting issues to Management.

Requirement:

Possess at least Diploma/post Graduate Diploma/ Bachelor's Degree in Computer Science or any related disciplines.

3-5 year(s) of working experience in the related field with at least 1 year of leadership/ management experience is required for this position.

Experience in system integrator and infrastructure (IT).

Exceptional organizational and leadership skills.

Independent and capable of working under pressure and tight deadlines.

Able to start immediately/within short notice is an added advantage.

MUST be willing to work in Butterworth, Penang.