Board Governance & Secretariat Manager

Elsa Talent Solutions Sdn. Bhd.; Kuala Lumpur; On-site; MYR 90,000 - 150,000; Full time

Job summary

Elsa Talent Solutions Sdn. Bhd. is seeking an Assistant Manager, Board Secretariat & Administration to support governance of the Board, Board Committees and ELT, while overseeing governance operations within the Group Corporate Secretarial Department.

The role works closely with Directors and senior management to ensure efficient governance, compliance and administrative processes. The role involves coordination of board portals, inductions, continuity planning and coordination of stakeholders,

Qualifications

• Bachelor's Degree in Corporate Governance, Company Secretarial Practice, Business Administration, Law, Management, Finance, Accounting or a related discipline.
• Professional qualification such as CGI/MAICSA, CGQP or equivalent is an added advantage.

Responsibilities

• Coordinate Board, Board Committee, ELT and special meetings.
• Manage meeting notices, agendas, meeting papers and follow-up of action items.
• Administer Board portal activities and maintain governance records.
• Manage the annual corporate governance calendar and key governance milestones.
• Coordinate Directors' induction, training and continuous professional development programmes.
• Manage onboarding and offboarding processes for Directors and department staff.
• Support governance-related engagement sessions, site visits and stakeholder coordination.
• Coordinate departmental Business Continuity Plan (BCP) activities, testing and updates.
• Maintain departmental risk registers and monitor mitigation actions.
• Assist in implementing governance best practices and compliance initiatives.
• Monitor departmental budget utilisation and expenditure.
• Process and track invoices, purchase requests and vendor payments.
• Verify staff claims in accordance with company policies and procedures.
• Coordinate team-building activities and departmental events.
• Manage general administrative matters and special projects undertaken by the Group Corporate Secretarial Department.

Skills

Governance knowledge

Meeting coordination

Stakeholder management

Budget monitoring

Education

Bachelor's Degree in Corporate Governance

CGI/MAICSA or equivalent

Tools

Convene

Diligent

BoardPAC

Job description

Elsa Talent Solutions Sdn. Bhd. is seeking an Assistant Manager, Board Secretariat & Administration to support governance of the Board, Board Committees and ELT, while overseeing governance operations within the Group Corporate Secretarial Department.

The role works closely with Directors and senior management to ensure efficient governance, compliance and administrative processes. The role involves coordination of board portals, inductions, continuity planning and coordination of stakeholders,