BILLING & INVENTORY ASSISTANT

FOUR WHEEL DRIVE EQUIPMENT SDN BHD; Shah Alam; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Yearly Bonus & Increment

Staff monthly team building activities

Medical Benefit

Job summary

FOUR WHEEL DRIVE EQUIPMENT SDN BHD in Shah Alam, Malaysia, seeks an organized billing and inventory admin assistant. You will assist in preparing and processing customer invoices with accuracy and timeliness, and handle daily clerical tasks related to billing and record-keeping.

You will maintain and update inventory records, verify stock movements, conduct regular stock counts, and support monthly closing by reconciling sales and inventory figures.

Qualifications

• Meticulous with strong sense of responsibility and attention to detail.
• Basic knowledge or experience in billing and inventory management.
• Proficient in Microsoft Excel; able to maintain and update inventory databases.

Responsibilities

• Assist in preparing and processing customer invoices with accuracy and timeliness
• Generate and issue correct invoices in accordance with company policies
• Handle daily administrative and clerical tasks related to billing
• Maintain and update accurate inventory records; track stock levels and movements
• Conduct regular stock counts, reconcile physical inventory with system records, and investigate discrepancies
• Process incoming and outgoing goods, verify quantities, and ensure proper documentation
• Assist in improving inventory control procedures to minimise holding costs
• Provide general administrative support, including data entry, filing, and document organisation
• Use internal software to create and maintain invoices, inventory data, and related records
• Support monthly closing by reconciling sales and inventory figures

Skills

Attention to detail

Billing basics

Inventory management

Data entry

Tools

Excel

Job description

Assist in preparing and processing customer invoices with accuracy and timeliness

Generate and issue correct invoices in accordance with company policies

Handle daily administrative and clerical tasks related to billing

Maintain and update accurate inventory records; track stock levels and movements

Conduct regular stock counts, reconcile physical inventory with system records, and investigate discrepancies

Process incoming and outgoing goods, verify quantities, and ensure proper documentation

Assist in improving inventory control procedures to minimise holding costs

Provide general administrative support, including data entry, filing, and document organisation

Use internal software to create and maintain invoices, inventory data, and related records

Support monthly closing by reconciling sales and inventory figures

About you

Meticulous, with a strong sense of responsibility and attention to detail

Basic knowledge or experience in billing and inventory management

Proficient in Microsoft Excel; able to maintain and update inventory databases

Good communication skills to interact effectively with suppliers and customers

Familiarity with billing or inventory systems (e.g., SQL, ERP, UBS, AutoCount) is an advantage

Fresh graduates are welcome to apply

Yearly Bonus & Increment

Staff monthly team building activities

Work in a supportive environment

Medical Benefit