Bilingual Administrative Specialist – Mandarin

Tec-Do; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Job summary

LiveLab, under Tec-Do 2.0, in Kuala Lumpur, is seeking an office administrator to support daily operations and asset management. The role requires Mandarin fluency and solid experience with MS Office, handling multiple tasks with minimal supervision.

You will maintain the asset register, coordinate procurement, liaise with vendors, and assist HR, Operations, and Finance teams. A proactive, organized, and independent candidate will thrive in this environment.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, or a related field
• Have at least 1-2 years of office administrative experience
• Proficient in Mandarin (spoken and written) — required for communication with Mandarin-speaking stakeholders
• Computer literate with good working knowledge of Microsoft Office (Word, Excel, Outlook)
• Detail-oriented, organized, and able to manage multiple tasks simultaneously
• Proactive, responsible, and able to work independently with minimal supervision

Responsibilities

• Maintain and update the company asset register
• Coordinate procurement, issuance, return, and disposal of office equipment and supplies
• Liaise with vendors for replenishment and equipment servicing
• Oversee general upkeep and cleanliness of the office
• Coordinate with building management on facility-related matters
• Handle filing, scanning, and archiving of company documents
• Assist in preparing purchase requisitions, administrative forms, and vendor invoices
• Provide administrative support to HR, Operations, and Finance teams as needed
• Assist in coordinating logistics for internal events, meetings, and company activities
• Perform ad hoc tasks as assigned by management

Skills

Mandarin proficiency

Microsoft Office

Detail-oriented

Multitasking

Independent worker

Education

Bachelor's/Diploma in Business Administration or related field

Job description

LiveLab, under Tec-Do 2.0, in Kuala Lumpur, is seeking an office administrator to support daily operations and asset management. The role requires Mandarin fluency and solid experience with MS Office, handling multiple tasks with minimal supervision.

You will maintain the asset register, coordinate procurement, liaise with vendors, and assist HR, Operations, and Finance teams. A proactive, organized, and independent candidate will thrive in this environment.