Associate Manager/ Manager - Finance and Operations (School)

Kipina Kids Malaysia; Semenyih; On-site; MYR 120,000 - 180,000; Full time

Job summary

Kipina Kids Malaysia is seeking an Associate Manager/Manager - Finance and Operations (School) to oversee finance, student billing, procurement, and operational support within the school setting.

The role emphasizes strong financial controls, detailed documentation, and collaboration with school stakeholders to ensure accurate reporting and smooth procurement while maintaining budget compliance.

Qualifications

• Bachelor's degree in Accounting or Finance.
• At least 5 years of finance/accounting experience.
• Experience in accounts receivable, bank reconciliation, cash flow and month-end closing.
• Proficiency with Excel (formulas, pivot tables) and accounting software such as Xero or QuickBooks.
• Knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS, PCB).

Responsibilities

• Managing student billing, invoicing, receipts, deposits, discounts, refunds and outstanding payments.
• Reconciling student records, invoices, receipts and bank collections.
• Preparing aged receivables and coordinating collection follow-up.
• Preparing cash-flow forecasts and monthly management reports.
• Supporting month-end closing and variance reporting.
• Managing supplier invoices, payment schedules and supporting documentation.
• Managing procurement processes: requests, quotations, POs and approvals.
• Coordinating with suppliers on pricing, delivery and documentation.
• Ensuring purchases comply with budgets and procurement controls.
• Maintaining procurement and payment records for audit purposes.

Skills

Attention to detail

English communication

Analytical thinking

Education

Bachelor's degree in Accounting or Finance

Tools

Excel

Xero

QuickBooks

Job description

Associate Manager/ Manager - Finance and Operations (School)

This is a hands-on role within the school, with primary responsibility for finance, student billing and payment controls, procurement, cash-flow management, financial reporting and operational support. You will be comfortable working with the details, maintaining strong financial controls, managing procurement processes and ensuring that transactions and expenditure are properly documented and approved.

Key responsibilities

• Managing student billing, invoicing, receipts, deposits, discounts, refunds and outstanding payments
• Reconciling student records, invoices, receipts and bank collections
• Preparing aged receivables and coordinating collection follow-up
• Preparing cash-flow forecasts and monthly management reports
• Supporting month-end closing and variance reporting
• Managing supplier invoices, payment schedules and supporting documentation
• Managing the school's procurement process, including purchase requests, quotations, supplier comparisons, purchase orders and approvals
• Coordinating with suppliers and vendors, including pricing, delivery and documentation
• Ensuring purchases comply with approved budgets and procurement controls
• Maintaining proper procurement and payment records for audit purposes

About you

• A degree in Accounting, Finance or a related discipline
• At least 5 years of relevant finance/accounting experience
• Practical experience in accounts receivable, bank reconciliation, cash flow and month-end closing
• Experience in procurement, purchasing or supplier management
• Strong Excel skills, including formulas, reconciliations and pivot tables
• Experience with Xero, QuickBooks or similar accounting software
• Working knowledge of Malaysian statutory requirements including EPF, SOCSO, EIS and PCB
• Good written and spoken English
• Strong attention to detail and the confidence to question discrepancies or transactions without appropriate documentation