Associate Director, Corporate Secretarial — Hybrid

VISTRA; George Town; On-site; MYR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical insurance

Dental coverage

Wellness reimbursement

Competitive leave entitlement

Mentorship program

Professional membership fee reimburse.

Job summary

Vistra in Penang, Malaysia, invites applications for Associate Director, Corporate Secretarial Services. Reporting to Head of Corporate Secretary, Trust and Legal Services, this full-time role shapes the corporate secretarial function and supports growth.

You will lead a team across multiple jurisdictions, drive strategic initiatives, plan migrations, standardize SOPs, implement DMS and templates, and ensure compliance while mentoring staff to achieve objectives and maintain strong stakeholder

Qualifications

• 10+ years in managerial roles such as Team Leader or equivalent.
• Experience in professional firms and handling companies across jurisdictions.
• Degree in business administration or law; MAICSA/ICSA advantageous.

Responsibilities

• Provide strategic leadership to the corporate secretarial team across jurisdictions.
• Lead initiatives to enhance the corporate secretarial function and align with goals.
• Plan, migrate, and monitor corporate secretarial projects across systems and data.
• Prepare scalable operations to support future growth.
• Standardize SOPs, templates, DMS, and naming conventions, and automate where possible.
• Develop staffing plans to meet operational demands and deadlines.
• Monitor OKRs and mentor staff to improve performance and engagement.
• Escalate and communicate with stakeholders to meet operational needs.

Skills

Service Delivery

Strategic Leadership

Change Management

Communication Skills

Team Leadership

Multijurisdiction

Detail Oriented

Education

Bachelor's degree in Business Admin or Law

MAICSA/ICSA qualifications

Job description

Vistra in Penang, Malaysia, invites applications for Associate Director, Corporate Secretarial Services. Reporting to Head of Corporate Secretary, Trust and Legal Services, this full-time role shapes the corporate secretarial function and supports growth.

You will lead a team across multiple jurisdictions, drive strategic initiatives, plan migrations, standardize SOPs, implement DMS and templates, and ensure compliance while mentoring staff to achieve objectives and maintain strong stakeholder