Corporate Secretary (All Levels)

Vistra; Kuala Lumpur; Hybrid; MYR 60,000 - 120,000; Full time

Benefits offered by this job

Career progression

Training & development

Hybrid working

Medical coverage

Study leave & memberships

Job summary

Vistra in Kuala Lumpur is seeking a Company Secretary at multiple levels for our regional Corporate Secretarial team. This full-time role offers international client exposure and a path to growth within the department.

You will handle corporate secretarial tasks, statutory filings, and governance compliance, collaborate with business units, and respond to client requests promptly while upholding Vistra's policies and standards.

Qualifications

• Bachelor’s degree in corporate administration, governance, business or law.
• Part ICSA qualification preferred.
• 1–5 years of relevant working experience.
• Familiar with ViewPoint 7.4 and corporate secretarial processes.

Responsibilities

• Handle full range of corporate secretarial tasks for international clients.
• Incorporation and filings in VP and other Vistra systems.
• Ensure statutory compliance and maintain client records.
• Acknowledge and respond to client requests within set timelines.
• Support governance and regulatory requirements and best practices.
• Collaborate with BU team and management.

Skills

Communication skills

Analytical skills

Problem-solving

English proficiency

Mandarin proficiency

Independent worker

Education

Bachelor’s degree in related discipline

ICSA qualification / Graduate of ICSA

Tools

ViewPoint 7.4

Job description

It's never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team at various level as Company Secretary where the roles are based in Kuala Lumpur, Malaysia. This full-time and permanent position offers regional coverage, allowing you to make a significant impact to our Corporate Secretarial department and its' growth.

Key Responsibilities

Execute and handle a full range of corporate secretarial tasks, services and matters for international clients, including company incorporation in different jurisdictions in the Vistra corporate secretarial systems such as the View Point (“VP”) and/or other Vistra authorized designated systems.

Execute statutory compliance duties, including preparing prescribed returns and forms for filing, updating and maintenance of corporate secretarial files and records. Provide administrative support to Business Unit (“BU”) team such as data entry, data updating, data storing and filing as well as other administrative duties in the VP.

Properly update all client documents/records in the statutory files and records with proper housekeeping in designated clients’ document folders/files in the VP.

Acknowledge receipt of client’s requests/queries/correspondences within 1 business day and follow-up for information and/or source documents within 2 business days.

Apply best practices in corporate governance and compliance along with statutory/regulatory requirements.

Assist / Perform any other tasks as and when assigned by the Superiors and/or the Management.

Strictly adhere to internal policies and Standard Operating Procedures.

Key Requirements

Possess good communications, analytical and problem-solving skills.

Good command of both spoken and written English. Proficiency in Mandarin is an added advantage to support Mandarin-speaking clients.

Familiar with Companies Acts and filings of statutory forms.

Able to work independently and is a good team player.

Good interpersonal skills and ability to work well with team members.

Able to work under pressure and meet submission deadlines with minimal supervision and guidance.

Able to identify and demonstrate clear comprehension of clients’ and organizational needs.

Confident in facing issues and/or resolving issues/challenges.

Good time management.

1 - 5 years of relevant working experience would be an advantage.

Basic knowledge of listing rules and local governance and practices would be an advantage.

Experience with ViewPoint 7.4 preferred.

Bachelor’s Degree in related discipline e.g. Corporate Administration, Corporate Governance, Business Administration, Law etc.

Part ICSA qualification / Graduate of ICSA preferred.

Company Benefits

• Opportunity for career advancement and regional working exposure
• Training and development
• Hybrid working arrangement
• Medical, dental, optical coverage
• Study leave and professional membership coverage