Assistant Manager, Secretariat

CapitaLand Development Ltd - CDL; Kuala Lumpur; On-site; MYR 90,000 - 150,000; Full time

Benefits offered by this job

Flexible benefits

Medical coverage

Training & development

Ascott discounts

Volunteer programs

Wellness programs

Job summary

CapitaLand Development Ltd seeks a skilled company secretarial professional in Kuala Lumpur to support a broad range of governance duties, prepare board materials, and ensure regulatory compliance. You will coordinate board and committee meetings, provide guidance on secretarial practices, and help maintain accurate corporate records for listed issuers.

The role also involves supporting risk management activities, preparing announcements, and contributing to management reporting and risk

Qualifications

• Support all aspects of company secretarial duties and ensure compliance with statutory requirements.
• Prepare meeting papers, resolutions and minutes, and coordinate board, shareholder and committee meetings.
• Provide guidance on secretarial practice and regulatory compliance to board members and colleagues.
• Organise board training schedules to meet regulators’ requirements for listed issuers.
• Prepare and vet announcements, circulars and documentation for Bursa Malaysia listings.

Responsibilities

• Organise and attend meetings; prepare minutes and circulate actions.
• Advise on risk management framework and communicate risk policies across the organisation.
• Manage risks to the organisation, employees, customers, reputation and assets.
• Identify threats and develop contingency plans to mitigate risk.
• Assist in preparing management reports and approval papers for governance processes.

Skills

Company secretarial

Governance

Risk management

Job description

About Us

Headquartered and listed in Singapore in 2021, CapitaLand Investment Limited (CLI) is a leading global real asset manager with a strong Asia foothold. As at 5 November 2025, CLI had S$120 billion of funds under management. CLI holds stakes in eight listed real estate investment trusts and a suite of private real asset vehicles that invest in demographics, disruption and digitalisation-theme strategies. Its diversified real asset classes include retail, office, lodging, industrial, logistics, business parks, wellness, self-storage, data centres and private credit.

Job Description

• Support all aspects of the company secretarial duties and functions and to ensure compliance with the relevant statutory requirements, regulations and guidelines.
• Perform all aspects of company secretarial duties and functions which includes preparing meeting papers, resolutions and minutes of meetings and coordinate the Board, shareholder and board committee/management meetings.
• Provide advice and guidance on matters relating to secretarial practice and compliance to Board members, colleagues and such other relevant parties, whenever required.
• Organize, co-ordinate and attend various meetings of the companies and to prepare minutes of meeting
• Organise the Board directors’ training schedules in order to meet the regulators’ requirements of a listed issuer’s directors
• Prepare and vet the announcements, circulars and such other requisite documentation relating to all corporate exercises to Bursa Malaysia Securities Berhad.
• Responsible for the preparation, collation and analysis of relevant management reports and approval papers. Advise on the proper documentation to be prepared and ensure safe keeping of the department’s written materials.
• Support all aspects of the risk management matters to ensure effectiveness of the risk management framework.
• Responsible for managing the risk to the organisation, its employees, customers, reputation, assets and interests of stakeholders.
• Identify and assess threats to the organisation, put plans in place for if things go wrong and decide how to avoid, reduce or transfer risk.
• Communicate risk policies and processes for an organisation.

Benefits

• Flexible benefits with comprehensive medical coverage for self and family
• Training and development opportunities
• Subsidised rates at Ascott serviced residences-
• Strong advocate of staff volunteerism
• Wellness programmes

Closing Statement:

At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.

Only shortlisted candidates will be notified.