Assistant Manager, Corporate Secretarial

KYM Holdings; Selangor; On-site; MYR 100,000 - 167,000; Full time

Job summary

KYM Holdings is seeking an experienced Assistant Manager, Corporate Secretarial to support governance for public listed and private entities in Malaysia. You will handle board matters, regulatory compliance, and secretarial processes while supervising a team and ensuring timely lodgments.

The role offers exposure to high-level governance tasks, including annual reporting, regulatory liaison, and corporate exercises within a dynamic group.

Qualifications

• CGI (ICSA) qualification is required; Associate CGI Malaysia member is advantageous.
• Minimum 5 years of relevant corporate secretarial experience, preferably with listed public companies.
• Proficient in written and spoken English; strong organizational and time management skills.

Responsibilities

• Assist Head of Corporate Communications & Administration with all company secretarial works for public listed and private limited companies.
• Supervise staff on secretarial tasks, prepare/review resolutions and lodgments with deadlines.
• Maintain statutory records in compliance with Companies Act and Bursa Malaysia Listing Requirements.
• Organize and attend board/committee/shareholder meetings, prepare papers and minutes.
• Liaise with regulators (SSM, Bursa Malaysia) and advisers on governance matters.
• Draft or implement governance initiatives, policies, and procedures for the Group.
• Prepare sections of the Annual Report and other governance-related reports.

Skills

Corporate secretarial

Governance

Regulatory compliance

Board liaison

English proficiency

Education

CGI (ICSA) qualification

Associate Member of CGI Malaysia

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Looking for your next step in Corporate Secretarial & Governance?

We are seeking an experienced and driven Assistant Manager, Corporate Secretarial to join our team and support the corporate governance and secretarial matters of a public listed companies and private limited companies.

This role offers broader exposure beyond routine secretarial work - including listed-company governance, Board matters, regulatory compliance and corporate exercises.

If you are ready to take the next step in your corporate secretarial career, we would like to hear from you.

Key Responsibilities

• Assist the Head of Corporate Communications & Administration with all company secretarial works for public listed companies and private limited companies.
• Supervise the secretarial staff on corporate secretarial works, inclusive of preparing and/or reviewing of resolutions and documents for lodgment at the relevant authorities and monitoring compliance with submission deadlines.
• Maintain and update the statutory books and records in compliance with the Companies Act, Bursa Malaysia's Listing Requirements and any other regulatory requirements.
• Organize and attend meetings of the board of directors, Board committees, and shareholders, including preparation of agenda, meeting papers and minutes.
• Liaise with regulators (SSM, Bursa Malaysia) and professional advisers.
• Attend and manage drafting or implementing all governance initiatives or practices, policies, and procedures relating thereto of the Group.
• Prepare relevant sections of the Company's Annual Report and other reports and analysis as required.
• Attend and manage drafting announcement and circular to shareholders
• Prepare and/or review legal documents (SPA, Non-Disclosure Agreements, Tenancy Agreements etc).
• Collaborate with all departments to ensure the relevant reporting is submitted on a timely basis.
• Undertake ad-hoc assignments aligned with business needs.

Qualification & Experiences

• CGI (ICSA) qualification. Associate Member of Chartered Governance Institute of Malaysia (CGI) will have an added advantage.
• Minimum 5 year of relevant corporate secretarial experience, preferably with exposure in public listed companies.
• Proficient in both written and spoken English.
• Good organizational, communication and time management skills.
• Proactive, meticulous and able to manage multiple engagements and work well under pressure.
• Good knowledge of the Companies Act 2016, SSM requirements, Listing Requirements, Malaysian Code on Corporate Governance and other relevant regulatory requirements.
• Experience in legal/corporate matters or due diligence will be an added advantage.