Assistant AR/AP Analyst

Swire Shipping Malaysia; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Swire Shipping is seeking an Assistant AR/AP Analyst to manage debtor status, vendor liaison, and end-to-end invoicing and payment processes. You will ensure timely collections, accurate invoicing, and AP workflows using SAP and MediusFlow, while supporting credit queries and financial controls.

You will work with the Commercial team to resolve customer issues, generate reports, and contribute to audit and policy improvements.

Qualifications

• Degree/diploma in Finance or related field.
• 3–5 years in corporate finance, preferably in an MNC or large institution.
• Shipping industry experience is preferred.
• Proficient in MS Office (Excel, Word, Outlook).

Responsibilities

• Monitor customer accounts to ensure payments are applied and received timely.
• Follow up with customers via calls, emails, and letters to collect outstanding payments.
• Investigate and resolve payment discrepancies or disputes promptly.
• Collaborate with Commercial team to address customer concerns.
• Ensure weekly Statement of Account distribution is accurate via SAP.
• Generate debtor-related reports for stakeholders.
• Support Credit Desk on credit queries.
• Oversee AP processing workflows in MediusFlow and SAP for timely processing.
• Review AP transactions to optimize cash flow and resolve discrepancies.
• Assist in developing and implementing accounting policies and procedures.
• Troubleshoot system-rejected invoices and resolve not-approved issues with Approver.
• Identify and drive process improvements and automation for AP.
• Participate in annual internal/external audits.

Skills

SAP

Excel

Outlook

Word

Analytical skills

Education

Finance degree or diploma

Tools

MediusFlow

SAP ERP

Job description

The Assistant AR/AP Analyst is responsible for managing the debtor status and vendor liaison at front office, including ensuring timely and accurate collection of payments from customers, managing the invoicing process, managing vendor invoices for timely processing, and resolving any issues or disputes that may arise.

Key responsibilities

Monitor customer accounts to ensure that payments are correctly applied and received in a timely fashion.

Utilize various communication channels, such as phone calls, emails, and letters, to follow up with customers and collect outstanding payments.

Investigate and resolve any payment discrepancies or disputes in a professional and timely manner.

Work closely with the Commercial team and other internal stakeholders to address customer concerns and ensure that issues are resolved promptly.

Ensure auto distribution of weekly Statement of Account to customers by maintaining accurate email addresses in SAP and updating the distribution list regularly.

Generate weekly or monthly debtor-related reports for key stakeholders.

Support Credit Desk on any credit-related queries.

Provide excellent internal customer service to all levels within the Company.

Oversee the daily operations of the Accounts Payable processing activities, including managing supplier invoice processing workflows in ERP systems such as MediusFlow and SAP, ensuring accuracy and timeliness of invoice processing by the SDC team.

Review accounts payable transactions and payments for optimal cash flow over time and ensure that any discrepancies are identified and resolved.

Assist with the development and implementation of accounting policies and procedures.

Analyse and assist with troubleshooting of system-rejected invoices and resolve not-approved invoice issues with the Approver.

Identify and drive process improvement and automation projects for Accounts Payable.

Participate in the preparation of the annual internal and external audit.

Ensure that AP closing activities and reporting deadlines are met and customer service is provided to all internal stakeholders.

About you

A degree/diploma holder in Finance or with minimum 3-5 years working experience of which 1-2 years in corporate finance function from MNC or Functional institution preferred

Experience in Shipping Industry is required

Good SAP Knowledge is preferred

Working proficiency with MS Office applications, especially MS Outlook, Excel and Word

Strong written and verbal communication skills with people at all levels and with appropriate customer focus

Team-oriented and contributes to common goals

Responsible with proven capability to work effectively with minimal direction

Organized with proven ability to prioritize work and achieve challenging deadlines

Proactive and demonstrates commitment to continuous improvement

Quality focused and adopts a thorough approach with high accuracy

About us

Swire Shipping operates with core values of Teamwork, Excellence, Integrity, Continuity, Endeavour, and Humility. Safety is at the core of decision making and a guiding principle. We are dedicated to meeting the expectations and requirements of internal and external customers through understanding first‑hand information to use for improvements in products and services. We work as a team with integrity to require all employees to set a good example of safe behaviour and encourage partners to incorporate safe practices in their work.

What can I earn as an Accounts Payable Analyst