Assistant - Admin

Chec Construction (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Job summary

China Harbour Engineering Company Ltd. (CHEC), a subsidiary of China Communications Construction Company Ltd. (CCCC), is seeking an administrator with accounting/finance exposure to manage payment requests, expense records, and document control.

The role includes liaising with suppliers, handling staff claims, and supporting department operations. The ideal candidate holds a diploma or degree in a related field and has 1–2 years of experience, with strong Excel/Word skills and meticulous

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration, Human Resource Management, or a related field.
• 1–2 years of relevant experience in accounting, finance, administration, or a similar role.
• Fresh graduates with relevant qualifications welcome.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good organizational and time-management skills with strong attention to detail.
• Good communication and interpersonal skills, with the ability to liaise professionally with suppliers and internal stakeholders.
• Able to work independently as well as collaboratively within a team.
• Responsible, organized, proactive, and willing to learn.
• Able to handle confidential information with discretion.

Responsibilities

• Handle payment requests, staff claims, and payment documentation accurately and in a timely manner
• Prepare payment summary listings and supporting documents for payment processing
• Record and monitor monthly expenses, office budgets, and other company expenditures
• Create, update, and maintain accurate personnel, financial, and administrative records
• Ensure all documents are properly maintained and updated according to the latest revision and document control requirements
• Manage and retrieve obsolete documents for proper review and disposition
• Liaise with suppliers via telephone and email to address enquiries and follow up on relevant matters
• Perform general administrative duties, including filing, photocopying, scanning, and document management
• Assist in planning, coordinating, and arranging company events and activities
• Provide administrative and operational support to the department as required

Skills

Excel

Word

Time management

Organizational skills

Communication

Education

Diploma or Degree in Accounting/Finance/Business Administration/HRM

Tools

Microsoft Office

Job description

This role involves managing payment requests, staff claims, and payment documentation with accuracy and timeliness. You will prepare payment summary listings and supporting documents, record and monitor monthly expenses and office budgets, and maintain accurate personnel, financial, and administrative records. The position requires liaison with suppliers, general administrative duties including filing and document management, and support for company events and departmental operations.

Key responsibilities

• Handle payment requests, staff claims, and payment documentation accurately and in a timely manner
• Prepare payment summary listings and supporting documents for payment processing
• Record and monitor monthly expenses, office budgets, and other company expenditures
• Create, update, and maintain accurate personnel, financial, and administrative records
• Ensure all documents are properly maintained and updated according to the latest revision and document control requirements
• Manage and retrieve obsolete documents for proper review and disposition
• Liaise with suppliers via telephone and email to address enquiries and follow up on relevant matters
• Perform general administrative duties, including filing, photocopying, scanning, and document management
• Assist in planning, coordinating, and arranging company events and activities
• Provide administrative and operational support to the department as required

About you

• Diploma or Degree in Accounting, Finance, Business Administration, Human Resource Management, or a related field
• 1–2 years of relevant experience in accounting, finance, administration, or a similar role.
• Fresh graduates with relevant qualifications
• Proficient in Microsoft Office, particularly Excel and Word
• Good organizational and time-management skills with strong attention to detail
• Good communication and interpersonal skills, with the ability to liaise professionally with suppliers and internal stakeholders
• Able to work independently as well as collaboratively within a team
• Responsible, organized, proactive, and willing to learn
• Able to handle confidential information with discretion

China Harbour Engineering Company Ltd. (CHEC), a subsidiary of China Communications Construction Company Ltd. (CCCC), was established in the 1980s to explore overseas markets. With over 90 global branches and operations in more than 100 countries, CHEC has a workforce of 20,000 managing international projects worth over USD 40 billion. Its portfolio spans marine engineering, dredging, roads, railways, airports, and more.

CHEC entered Malaysia in 1993, and in 2016, it established its South Pacific division in Kuala Lumpur, overseeing operations across Southeast Asia and the Pacific region.

China Harbour Engineering Company Ltd. (CHEC), a subsidiary of China Communications Construction Company Ltd. (CCCC), was established in the 1980s to explore overseas markets. With over 90 global branches and operations in more than 100 countries, CHEC has a workforce of 20,000 managing international projects worth over USD 40 billion. Its portfolio spans marine engineering, dredging, roads, railways, airports, and more.

CHEC entered Malaysia in 1993, and in 2016, it established its South Pacific division in Kuala Lumpur, overseeing operations across Southeast Asia and the Pacific region.