AP T&E Specialist

Wilh. Wilhelmsen Holding ASA; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model

International work environment

Learning and development opportunities

Job summary

Wilh. Wilhelmsen Holding ASA in Kuala Lumpur seeks a diligent AP T&E Specialist to manage travel and expense claims, ensuring accuracy, policy compliance and timely support to employees on T&E queries.

You will validate documentation, reconcile cards, and assist with month-end close while contributing to audits and process improvements. Malaysia-based hybrid role with growth opportunities.

Qualifications

• Bachelor’s degree preferably in Accounting or Finance.
• 2-5 experience in finance accounting and reporting.
• Previous experience in a similar T&E environment is advantageous.
• Computer literacy – Excel, Word and large enterprise systems (e.g. IFS, SAP, Oracle).
• Excellent English skills, written and verbal.
• High level of accountability, accuracy and efficiency.

Responsibilities

• Reviewing and processing employee travel and expense claims with accuracy and efficiency.
• Validating receipts, supporting documentation, approvals, and adherence to company policies.
• Investigating and resolving expense discrepancies while providing timely support to employees on T&E-related queries.
• Reconciling corporate card transactions and expense reports to ensure accurate financial records.
• Supporting month-end close activities, including T&E reporting and analysis.
• Maintaining accurate documentation and records; assisting with audits and process improvements.

Skills

Attention to detail

Analytical skills

Communication

Multitasking

Problem solving

Team collaboration

Education

Bachelor’s degree in Accounting or Finance

Tools

Excel

Word

IFS

SAP

Oracle

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen is a global maritime industry group founded in 1861. We have the biggest maritime network in the world, with a presence in over 540 offices globally. Our mission is to shape the maritime industry by delivering innovation, sustainability and unparalleled customer experiences to enable global trade and a more sustainable future. We serve over half of the worldwide merchant fleet with products and services, and supply crew and technical management for some of the most complex vessels in the world. Global Business Services (GBS) is an in-house service provider specializing in HR, Finance and Technology for Wilhelmsen - providing high quality, scalable, reliable solutions that drive efficiency, enhance customer experience and cost-efficient business support services.

Job title

AP T&E Specialist

Who we are looking for

We are seeking a detail-oriented and proactive professional who is passionate about delivering accurate and efficient Travel & Expense (T&E) support. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and is committed to ensuring compliance with company policies and financial controls.

Who you will report to

The position reports to Finance TL P2P T&E.

What you will work on

• Reviewing and processing employee travel and expense claims with accuracy and efficiency.
• Validating receipts, supporting documentation, approvals, and adherence to company policies.
• Investigating and resolving expense discrepancies while providing timely support to employees on T&E-related queries.
• Reconciling corporate card transactions and expense reports to ensure accurate financial records.
• Supporting month-end close activities, including T&E reporting and analysis.
• Maintaining accurate documentation and records while assisting with audits and continuous process improvement initiatives.

Qualifications you have for this role

• Bachelor’s degree preferably in Accounting or Finance
• 2-5 experience in finance accounting and reporting
• Previous experience in a similar T&E environment within an organisation or SSC/BPO environment is advantageous
• Computer literacy – Excel, Word and other large enterprise systems advantageous (e.g. IFS, SAP, Oracle etc.)
• Excellent English skills required, written and verbal.
• High level of accountability, accuracy, and efficiency

Skills & Competencies you have for this role

• Excellent collaboration, communication skills and cultural awareness
• Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals
• Ability to build good relationships with different stakeholders
• Attentive to detail and deadlines
• Structured and well-organised
• Ability to resolve problems and deal with high volume transactions
• Analytical skills
• Sharp judgment
• Ability to multi-task and prioritize
• Previous experience in migration process and/or system implementation is adantageous

Location

The position will be based in Kuala Lumpur office located at KL Sentral which is a strategic work location with convenience travelling by Monorail, Rapid Kelana Jaya Line, MRT and KTM services as well as easy to get to go by public transportation.

What we offer

• 5-days work week including complying with Malaysia’s Public Holiday
• International work environment and culture
• Great learning and development opportunities
• Hybrid working arrangement (3 days in the office, 2 days remotely)

Supporting a diverse and inclusive workplace, with thousands of colleagues across more than 60 countries, we take innovation, sustainability and unparalleled customer experiences one step further.

Founded in Norway in 1861, Wilhelmsen is now a comprehensive global maritime group providing essential products and services to the merchant fleet, along with supplying crew and technical management to the largest and most complex vessels ever to sail. Committed to shaping the maritime industry, we also seek to develop new opportunities and collaborations in renewables, zero-emission shipping, and marine digitalisation. Supporting a diverse and inclusive workplace, with thousands of colleagues across more than 60 countries, we take innovation, sustainability and unparalleled customer experiences one step further.