Accounts Payable & Travel Expense Specialist

Confidential; Kuala Lumpur; On-site; MYR 90,000 - 150,000; Full time

Job summary

Confidential is strengthening its Asia Pacific finance capabilities with a new multinational team in Kuala Lumpur. We are seeking an Accounts Payable & Travel Expense Specialist to own T&E end-to-end and AP activities for English-language entities, including the expense management tool and financial controls.

You will collaborate with Procurement, GL, Treasury and HR to ensure smooth Procure-to-Pay processes, support transitions, and drive process improvements in a dynamic environment.

Qualifications

• 3+ years of experience in finance, preferably in Travel & Expense and/or Accounts Payable.
• Good understanding of accounting principles and Procure-to-Pay processes.
• Experience administering or configuring an expense management tool (Concur/Expensify/Rydoo) is a distinct advantage.
• Strong stakeholder management and communication skills.
• Proactive, hands-on with ownership mindset.
• Advanced proficiency in Microsoft Excel.
• Hands-on experience with SAP and/or Microsoft Dynamics 365 Business Central.
• University degree in Accounting, Finance, Economics, Business Administration or related field.

Responsibilities

• Own end-to-end Travel & Expense process, including the expense management tool.
• Handle Accounts Payable activities for assigned entities: invoices, verification, coding, posting, approvals, payments.
• Reconcile supplier statements and AP sub-ledger; investigate discrepancies.
• Support month-end closing activities for AP and T&E, incl. accruals.
• Collaborate with Procurement, GL, Treasury, HR and Tax to ensure smooth Procure-to-Pay processes.
• Support transition, migration and implementation of new processes in Kuala Lumpur team.
• Contribute to process improvements, standardisation and automation initiatives.

Skills

Travel & Expense

Accounts Payable

Procure-to-Pay

Excel

SAP

Dynamics 365 BC

Stakeholder management

Policy compliance

Data analysis

Process improvement

Education

University degree in Accounting/Finance/Economics/Business Admin

Tools

Concur

Expensify

Rydoo

Job description

We are a global technology group that designs, develops and manufactures both software and hardware solutions for industrial and enterprise customers. Our technologies help organisations digitalise their operations, improve productivity and work more safely and sustainably.

We operate across the Americas, EMEA and Asia Pacific and employ several thousand people worldwide.

We are now strengthening our finance capabilities in Asia Pacific with the creation of a new multinational finance team based in Kuala Lumpur. The team will deliver end-to-end accounting services for our entities across the region and is being built from the ground up — which means genuine ownership, senior visibility and the chance to shape processes, systems and ways of working from day one.

This is a confidential search. The company name and further details will be shared with shortlisted candidates during the first conversation with our recruitment team.

ABOUT THE ROLE

We are looking for an Accounts Payable & Travel Expense Specialist to join a newly created multinational finance team in Kuala Lumpur.

This is an opportunity for someone who thrives in dynamic environments, enjoys building processes rather than inheriting them, and is comfortable navigating transitions, migrations and organisational change. You will own the regional Travel & Expense process end to end — including the expense management tool itself — while also handling Accounts Payable activities for our English-language entities.

DUTIES & RESPONSIBILITIES

Travel & Expense

• Review and validate Travel & Expense claims in a timely manner, ensuring compliance with company policy and local regulations.
• Perform accounting and tax adjustments related to employee expenses.
• Reconcile expenses incurred on corporate credit cards and follow up on outstanding items.
• Monitor non-compliant use of company credit cards and work proactively with HR and management on corrective actions.
• Handle incoming queries from employees and proactively educate end users on the T&E process and policy.
• Administer the expense management system, including configuration updates, user maintenance and coordination with the tool provider.
• Collect, analyse and interpret data to produce monthly and ad-hoc reports, and share insights with relevant stakeholders.
• Collaborate cross-functionally to ensure a smooth, predictable employee reimbursement experience.

Accounts Payable

• Manage end-to-end Accounts Payable activities for assigned entities: invoice receipt, verification, coding, posting, approval workflow, payment proposals and payment runs.
• Reconcile supplier statements and the AP sub-ledger; investigate and clear discrepancies and aged items.
• Handle vendor and internal queries, and build effective working relationships with suppliers.
• Support month-end closing activities for AP and T&E, including accruals and sub-ledger reconciliations.
• Collaborate closely with Procurement, General Ledger, Treasury, HR and Tax to ensure smooth settlement of payables and effective Procure-to-Pay processes.

Transition & improvement

• Support transition and migration activities as processes move into the new Kuala Lumpur team, including process documentation and stabilisation.
• Contribute to process improvements, standardisation and automation initiatives across T&E and AP.
• Help establish efficient, scalable and sustainable processes within a growing team.

ABOUT YOU

• 3+ years of experience in finance, preferably within Travel & Expenses and/or Accounts Payable.
• Good understanding of accounting principles, Procure-to-Pay processes and expense policy compliance.
• Experience administering or configuring an expense management tool (for example Concur, Expensify, Rydoo or similar) is a distinct advantage.
• Comfortable dealing directly with employees at all levels, including explaining and enforcing policy with tact.
• Proven experience supporting business transitions, migrations, system implementations or finance transformation projects.
• A proactive, hands-on approach with a strong sense of ownership and accountability.
• Comfortable in a fast-paced, evolving environment where processes are still being built and refined.
• Adaptable to change, resilient under pressure and effective in ambiguous situations.
• Strong stakeholder management, communication and problem-solving skills.
• Continuous improvement mindset, with the ability to identify and implement process enhancements.
• Advanced proficiency in Microsoft Excel.
• Hands-on experience with SAP and/or Microsoft Dynamics 365 Business Central is required.
• University degree in Accounting, Finance, Economics, Business Administration or a related field.

LANGUAGES

• Fluent English is a pre-requisite — English is the working language of the team and of the entities in your scope.
• An additional Asian language (Mandarin, Cantonese, Bahasa Malaysia, Korean, Japanese, Thai or Vietnamese) is a strong advantage, as coverage may extend to further entities in the region.